SONBEAM VIA DE CRISTO

SECRETARIAT MEETING

May 30, 2009 – Pasadena Presbyterian Church=

Present: Wayne Ba= ker, Jan Foster, Roberta Haak, Bill Sistar, Betts Huntley, Kaiwa Miller, Dennis Galbreath, Keith Hand, Debbie Alexander, Jani= ce Todd, Edith Scheer, Dianna and Dale Voss, Carole Moskowitz, and Chuck &= Billi Ott

Guests: John Fost= er, Katie Sistar and Denise Bentley

Meeting called to order a= t 2:15 p.m. with prayer by Betts.

Minutes presented from Ma= y 2, 2009, meeting. Approved with changes on motion by Charlie, second by Jan.

Treasurer Report presente= d. St. David’s returned check for the last Ultreya. Dennis will send a thank you note.= Still need to send check to Limona= for the closings. Edith brought u= p St. Stephens fund; discussion tabled for new business. Treasurer Report approved on motio= n by Jan and second by Dennis.

Rector and Rectora Report= s were distributed and accepted. Sug= gested Hat Person is identified to the team prior to the weekend so they will know= who to bring matters to rather than going to camp personnel.

NLS – Not much new = to update. Shrits are still available. Registrations comi= ng in.

Committee Reports

Elections – Kaiwa i= ndicated there are still slots open. N= obody has come forward for the Post VdC Chair.&n= bsp; Those who have stepped up are Asst. Lay Director – Dianna Voss; Communications – Stacy Magee w/committee; At. Large – Dale Voss= and Kaiwa Miller w/committee; Local Palanca – Denise Bentley w/committee; Extended Palanca – Carole Moskowitz; Physical Arrangements – Ch= uck Ott; Outreach – Dennis Galbreath; and, Purchasing – Mark and Di= ane Pruzak.

Charlie will post on VdC = 1, 2 and 3 and the website the list of who is on the ballet now and again in two wee= ks in accordance with the By-Laws.

Post VdC – Missing = banners were found at FUMPP

Physical Arrangements = 211; given by Wayne Baker. Rain hi= ndered tear down, but it got done. T= hanks to all who pitched in so Chuck could go to the Women’s closing. Need to make other arrangements fo= r the luggage on the Women’s weekend since trailer will have to be packed a= nd cannot transport luggage to Limona. Discussed new way to load trailer and new banner box.

New Business

Wayne has secured dates for the spring weekends – Men’s April 8-11, 2010 and Women’s April 15-18, 2010.

A question was posed R= 11; are we having fall weekends? Pray= ers were answered and money was provided for the spring. Sponsorship needs to be stressed m= ore and sponsors need to accept their responsibilities and follow up with their candidates for one year. There needs to be one-on-one contact with the candidates and other in the community. We had very poor community turn out for both the Men’s and Women’s closings and = at camp behind the scenes.

It was determined that ou= r loss would be $250 deposit to reserve the camp if we had to cancel a weekend. All other monies are paid after the weekend. Need to find out if = there is a time frame for making that call.

Camp only charged us $20 = per person/per night for the spring weekends and deducted $100 for the freezer failure. This saved us $2.50 = per person or about $1,000.00 for both sets of weekends. Dennis will send a thank you note = to the camp.

Dale suggested we find a = way to re-ignite the energy and excitement we have had in the past. Need to start praying now about as= king candidates for the fall. Pray= about what has happened to our community. We have over 3,400 who have gone through weekends and only 200 activ= ely involved.

Wayne has received a challenge from a s= mall church with a membership of about 35 to contribute $100 per month to VdC. Everyone was encouraged to go to t= heir churches and ask other cursillistas to make a contribution. Dennis is willing to go to churche= s to talk about VdC.

Carole made motion, secon= ded by Jan, that we hold Weekends #54 in the fall. Approved.

Need to address purchasin= g based on number there. We had low n= umber of candidates and smaller teams and had more food than we needed. It was learned that the extra food= was returned and/or purchased and money would be given to the Treasurer.

Secretariat as a group ne= eds to promote VdC. Invite someone w= ho hasn’t been to an Ultreya in a while or bring them to work behind the scenes.

Secretary had to leave me= eting to go the Post meeting with candidates. Balance of meeting was spent going over “Smiley” list – our action plan compiled by Dianna Voss from brainstorming meetings= .

Respectfully submitted,

Billi Ott, Secretary