SONBEAM VIA DE CRISTO

SONBEAM VIA DE CRISTO SECRETARIAT MEETING

May 2, 2009

St. David’s Episcopal Church

Present: Wayne Ba= ker, Jan Foster, Roberta Haak, Bill Sistar, Kaiwa Miller, Dennis Galbreath, Keith & Ph= yllis Hand, Debbie Alexander, Janice Todd, Edith Scheer, Darwin Reedy, Dianna Voss, Car= ole Moskowitz, Charlie Tucker and Chuck & Billi Ott

Excused: Mark Pru= zak and Betts Huntley

Guest: John Foste= r

Meeting called to order a= t 2:15 p.m. with prayer by Bill

Minutes presented from Ja= nuary 10, 2009, meeting. Approved w= ith changes on motion by Dianna, second by Jan.

Treasurer Report presente= d. Team fees came in good – wom= en won challenge. Candidate fee resp= onse is poor – only about 8 have been fully paid for. Scholarship funds available but ha= ve not been requested. Debbie recomm= ended we re-evaluate raising amount of deposit required with application. Suggested we call sponsors and rem= ind them about their responsibilities. <= /span>

Motion by Dianna that Pre= VdC and Treasurer determine sponsors whose candidates have not been paid for and compile a list. The list will= be given to Dianna who, along with Jan, will call them to find out if they have made arrangements to pay or need a scholarship. Motion was amended by Dennis that = this be brought up at the Ultreya tonight and then followed up with the phone call. Second by Jan. Approved.

Treasurer Report approved= on motion by Phyllis and second by Darwin.

Rectora Report – La= st team meeting held 4/25 - team is ready. 53 on team and 21 candidates at this time

Rector Report – Las= t team meeting held 4/18. Requested prayers for team members traveling. 55 on team and 15 candidates at this time.

NLS – Kaiwa, Edith = and Wayne will be the delegates. = Others planning to attend are Betts, Charlie and Chuck. Things going well with planning. Katie Sistar has palanca list for = items needed. There are still some = shirts available.

Communications – Ch= arlie presented a written motion (attached), seconded by Billie. Discussion held. Motion did not carry.

Debbie made a motion we a= cquire a computer to be used strictly for database to be given to new Communications chair in timely manner. Dianna seconded. A computer was dona= ted. Charlie will wipe clean. Approved.

Leaders – Darwin made a motion asking for permiss= ion to make CD version of Babe Chick packet. Second by Dianna. Disc= ussion held. Approved. Tabled discussion for putting Dire= ctory on CD to future meeting.

Elections – Kaiwa h= as had a hard time getting people to volunteer for the open positions – Communications (Stacy Magee); Local Palanca (Denise Bentley); Asst. Lay Director, Post VdC, Extended Palanca and At-Large (no responses)

Post Via de Cristo –= ; June Ultreya will be at Northwest Presbyterian.= We have lost St. Andrews and Bays= ide as locations for Ultreyas. Need = to recruit other churches.

Pre Via de Cristo –= Application cut-off dates need to be adhered to or phrased as suggested deadline.

Dennis Galbreath made mot= ion we enforce rule about weekend cut-off dates.&= nbsp; Charlie seconded. Disc= ussed clarifying cut-off date. Appr= oved.

Phyllis suggested we move= the cut-off date. Charlie reminded motion is for rule already in force.

Forms received have been = complete and deposit was included. 15 = men, 21 women

Debbie made a motion that= we put on the next agenda to discuss specifics of two-week deadline. Jan seconded. Approved.

Camp Rotary – Wayne, Edith and Leroy met with new director. Camp manager will no longer be ons= ite. Maintenance personnel will be there. Camp has been cleaned = up and some changes made. Room behin= d kitchen has been cleaned up, carpeted and A/C installed and can be used for weekends (suggested mail and palanca). Work is being done on screen chapel. Chairs replaced in Rollo Room.

Dennis made a motion that= we put on the June agenda to discuss how to keep movement alive and requested Secretariat members be in prayer about this between now and then.

Meeting closed for electi= on of Rector/Rectora for weekends #54.

Motion to adjourn by Caro= le, seconded by everybody.

Adjourned at 4:43

Respectfully submitted,

Billi Ott, Secretary