SONBEAM VIA DE CRISTO

SONBEAM VIA DE CRISTO SECRETARIAT MEETING

January 10, 2009

Allendale United Methodist Church

Present: Wayne Baker, Jan Foster, Roberta Haak, Betts Huntley, Kaiwa Miller, Dennis Galbreath, Keith & Phyllis Hand, Janice Todd, Edith Scheer, Darwin Reedy, Dale & Dianna Voss, Chris Klafs, Ca= role Moskowitz and Chuck & Billi Ott

Excused: Charlie Tucker and Debbie Alexande= r

Guest: Katherina Crowder and Jonathon Fos= ter

Meeting called to order a= t 3:05 p.m. with prayer by Betts

Devotion by Wayne from “Word for the Day.” When Jesus died f= or our sins, the debt was paid from the womb to the tomb. Dennis will do the devotion for Ma= rch meeting.

Minutes were presented fr= om the November 22, 2008, Secretariat meeting. Approved with changes on motion by Dennis, second by Jan.

Treasurer Report presente= d. Matching fund has not yet been completely matched. We are in= dire financial situation. Expenses= for fall weekends were $18,757.28 and income was $18,758.00, leaving a surplus = of 72 cents. Treasurer Report ap= proved on motion by Dennis and second by Dale.

OLD BUSINESS

Rectora Report – Sl= ow response to team calls. Have = 39 confirmed for the team. Annou= nced Core Team.

Rector Report – Hav= e had two Core Team meetings. Have = 40 confirmed for the team. Annou= nced Core Team. Reiterated need for database to be updated.

NEW BUSINESS

Grand Ultreya – Thi= s is same day as men’s team meeting, but some have committed to do both si= nce team meeting gets over at noon.

Purchasing – Chris = will be returning from Guyan= a on May 6. She will need someo= ne to train to help with the spring weekends and possibly take over. Wayne indicated he has been approached by Mark and Diane Prusak to take over Purchasing Chair.

Dennis made a motion that= the Secretariat appoint the Prusaks as interim Purchasing Chair until the Busin= ess Meeting in June and accept Chris’ resignation. Second by Dianna. Approved.

Katherina Crowder has off= ered to help for the spring weekends.

Pre Via de Cristo –= We have three hold overs from the fall and two new women’s applications. No money was included with the applications so they will be contacted.&nb= sp; Discussed requiring deposit with application – suggestion of $20.00.

Chuck made a motion that = we require a $20.00 deposit when applications are submitted. Second by <= st1:City w:st=3D"on">Darwin. Discussion held. Sugge= sted that there be a “plan” at the bottom of the sponsorship form to indicate how fee will be paid, including requesting scholarship.

Dennis amended to motion = – VdC change it tacit policy of past to require minimum deposit of $20.00 bef= ore paperwork processed with understanding that balance of fee to be paid before weekend. Second by Chuck. Approved.

Leaders – Darwin went over procedure for Rector(a) boxes. Submitted list of item= s to go in box. Reminded everyone = Leaders workshop is February 14 at FUMPP. Men’s team to bring snacks.&n= bsp; Attendance to be stressed – it’s not just for the current team members.

Dennis made a motion that= Darwin be given pe= rmission to create second set of Rector(a) boxes.&n= bsp; Second by Chris. Appro= ved.

Post Via de Cristo –= ; It was suggested we be more careful when picking dates for weekends. Men’s weekend is Mother̵= 7;s Day weekend and Women’s weekend is same as Kairos. Working on obtaining locations for Ultreyas through end of year.

Outreach – Trying t= o find Master Script, but did find clergy brochure. Dennis requested permission to use= Darwin’s ID= to purchase clergy script. Appro= ved.

Extended Palanca – = Brought up letter sent to other weekends. Need to get current members to sign. Encouraged we pray for other movem= ents as there are always weekends going on somewhere. Need to emphasize this tonight and= at Leaders.

Dianna Voss worked with g= roup on brainstorming list of continuing challenges on Secretariat. Next time we meet we will brainsto= rm ideas of ways to deal with items on list.&= nbsp; Suggested we stay after Leaders on February 14 pending availability = of church.

Next Secretariat meeting = will start at 2:30 p.m. and will be at St. Timothy’s

Closing prayer by Wayne.

Adjourned at 4:45

Respectfully submitted,

Billi Ott, Secretary