SONBEAM VIA DE CRISTO

SONBEAM VIA DE CRISTO

SECRETARIAT<= /p>

November 22, 2008

Faith Presbyterian

The following members were in attendance: Wayne Baker, Jan Foster, Roberta Haak, Chuck Ott, Betts Huntley, Kaiwa Miller, Bill Sistar, Darwin Reedy, Dennis Galbreat= h, Phyllis Hand, Charlie Tucker, = Edith Scheer, Chris Klafs, Debbie Alexander, Dianna Voss and Billi Ott

Guests: = Ron Beiler

Meeting called to order at 2:11 p.m. with prayer by Be= tts. Devotion by Betts wherein he stres= sed it is our responsibility to pray for our elected officials.

Minutes were presented from the 11/01/08 Secretariat meeting. Approved with change= s on motion by Jan, second by Chris.

Treasurer Report presented. Total cost for the weekends was $17,953.03 and other expenses totaled $2,145.82. Anonymous donor has proposed to ma= tch contributions up to $5,000.00. Edith will announce at Ultreya.&nbs= p; If we could match this, we could be out of the whole. When we settled up with the camp, = it was $3,000.00 less than we anticipated – A GOD THING. Approved on motion by Kaiwa, secon= d by Charlie

Weekends #52

Rector report distributed. He suggested critiques from previo= us weekends be in the Rector(a) boxes. Kudos to all chas, who were very helpful at all times, especially wo= rking in the kitchen due to light community turn out and during tear down of Rollo Room.

Darwin asked for input as to what needs to be in the Rector(a) boxes and he will m= ake duplicate boxes. Dennis Galbr= eath offered to help.

Discussed issues that have been brought up repeatedly = with no resolution – especially the database. Charlie indicated he has had troub= le getting directories from Computer chas after weekends so he can add to database. This was covered at Leaders workshop.

We need to be proactive in getting what we need from Rector(a)s – electronic directories.=

Dennis made a motion that every member of Secretariat = e-mail to Wayne a list of problems to be dealt with at next meeting. Second by Betts. Approved.

Purchasing

Chris has been training people for years but nobody wi= lling or able to carry through. Need someone to take over.

Leftovers from weekends are given to particular commun= ity or given to soup kitchens. This = needs to be handled earlier on Sunday and not left to the end of the day and that information needs to be made available to the kitchen crew.

There were some special items that were requested but = not paid for as promised.

Brought up larger team sizes and how that affects our = bottom line since we now pay per head.

Wayne brought up issues he observed at camp.&nbs= p; Need to find way for everyone to do only their assigned jobs and not= try to control things that are not their responsibility or business.

Dennis is to write a letter to community requesting so= meone step up to be trained to take over as Purchasing chair. Chris has been called to mission s= ervice and needs to be relieved and released from her position.

Debbie challenged Christ to pray about and set a deadl= ine to resign and stick to it. Chris agreed to help train and pass on all written information she has.

Wayne will announce at Ultreya.

It was questioned why we have our Business meeting in = June and could we consider moving it to a different time of the year. Dennis says that should be on the = list of items to resolve.

At-Large

Kaiwa presented incident report on Catherine’s f= all to Wayne.<= /p>

Communications

Deadline for newsletter articles is December 1. Charles asked that Leaders confirm= date and time of workshop. Need to publish deadline for cut-off dates to accept candidates. Charlie announced those he needed articles from.

Dennis Galbreath announced his new e-mail address R= 11; Dgalbreath@tampabay.rr.com a= nd asked that all Secretariat members send him an e-mail so he could rebuild h= is address book.

Charlie asked that all changes – address, phone = number and e-mail addresses – be reported as soon after change made so he can update Secretairat listing.

Pre-Via de Cristo

Will resume working on form, but Phyllis has been busy preparing for her weekend and not able to do yet.

Physical Arrangements

Complained about condition of trailer at set-up. Asked that all keys be surrendered= . Only Lay Director and Physical Arrangements should have a key. If you need access to the trailer, contact one of them and make arrangements.<= span style=3D'mso-spacerun:yes'> Charlie offered new lock and keys.=

New Business

NLS – t-shirt still available for $15, polo shir= ts (for workers only) are $25.

Betts suggested we write letter to pastor of Faith Presbyterian thanking them for use of their church.

Confirmed dates for spring weekends – Men’= s, May 7-10; Women’s, May 14-17, 2009.

Motion by Dennis, seconded by Chuck to adjourn. Approved. Adjourned at 4:47 p.m.

Closing prayer by Bill

Submitted by Billi Ott, Secretary