SONBEAM VIA DE CRISTO

SONBEAM VIA DE CRISTO

SECRETARIAT<= /p>

November 1, 2008

Hope Presbyterian Church

The following members were in attendance: Wayne Baker, Jan Foster, Roberta Haak, Chuck Ott, Betts Huntley, Kaiwa Miller, Bill Sistar, Dennis Galbreath,= Keith and Phyllis Hand, Debbie Alexander, Janice Todd, Edith Scheer, Darwin Reedy, Dale Voss and Billi Ott

Guest: K= risten Beiler

Meeting called to order at 3:10 p.m. with prayer by Be= tts

Devotion by Jan from Eccl. 4:9-12. In our community we look out for e= ach other and are united in our strength. We are held accountable by each other.

Minutes were presented from the August 23, 2008 Secret= ariat meeting and the September 6, 2008 Special Secretariat meeting. Approved with changes on motion by= Bill, second by Dale.

Treasurer Report presented. Discussed following issues –= Is St. Stephen’s Fund jeopardizing our non-profit status; Should we cons= ider purchasing a short-term CD with those funds; Scholarship fund and should we transfer the balance to the general account after each set of weekends. Brought up this was for candidate = fees only and we need to establish a procedure for obtaining a scholarship so as= to have a paper trail.

Memorial given to Scholarship Fund on behalf of Elsa L= amonte in the amount of $475.00

Treasurer Report approved on motion by Dennis and seco= nd by Jan.

Dennis made a motion that we form a committee to revie= w all forms used by VdC and bring it back to the Post Ultreya for approval. New forms to be used on weekends #53. Second by Bill. Discussion held. Dale recommended we put space on o= ne of the forms for payment of candidate fees and indicate if paid in full, parti= al payment or scholarship needed.

Dennis recommended all new forms be made available on = the website and that no old forms would be accepted, other than at the discreti= on of Pre Via de Cristo.

Dale called for the question. Approved.

OLD BUSINE= SS

Rectora Report – Challenges survived, growth observed. Ready for the weeke= nd.

Rector Report – given by Kristen Beiler. 52 team members, 18 candidates. All have been blessed and looking forward to what God has planned.

NEW BUSINE= SS

Asked for volunteers for Hat Person – Men – Bill; Women – Kaiwa

Wayne asked that any camp issues be taken to him and not directly to the camp director, other than by the Hat Person during the weekends. All issues to be taken to Hat Pers= on who will discern if it needs to be taken to Director or to Wayne.

Dale gave report on new camp staff. Recent Chrysalis weekend ran well.=

NLS

Katie will be going to West Palm Beach to meet for preparation of NLS 2009. Committed has been formed from the= 7 Secretariats in Florida. Each Secretariat to given $3,000 s= eed money. We have sent just over $200. Suggested fund raisers = to be done – t-shirts and polo shirts.&nbs= p; Will put in newsletter with contact information.

Trying to set up Florida Secretariat newsletter with articles from all Secretariats to publish twice a year.

Dennis moved that we table discussion of NLS funds, se= conded by Chuck. Approved.

Bill will bring up shirts and encourage others to atte= nd during Ultreya.

Betts made motion that a letter be sent to Rev. John H= arris at Hope Presbyterian thanking them for allowing us to hold the Ultreya there. Second by Bill. Dennis offered to write the letter= . Approved.

Pre-Via de Cristo

Distributed candidate list. Circulated letter from Emmaus comm= unity regarding their need to cancel a recent weekend. Discussed script for new opening.<= /p>

Application for 19^th man presented. Paperwork in process, delayed by mail. Approved on motion by <= st1:place w:st=3D"on">Darwin and second = by Dennis.

POST VIA d= e CRISTO

Distributed calendar of 2009 Ultreyas. Dennis moved to accept with update= s to come, seconded by Phyllis. Approved.

Meeting closed for election of Rector/Rectora for week= ends #53.

Charlie brought up we need to appoint database administrator. To be discusse= d at later date.

Motion by Chuck, seconded by Darwin to adjourn. Approved. Adjourned at 4:50 p.m.

Closing prayer by Bill

Submitted by Billi Ott, Secretary