SONBEAM VIA DE CRISTO

SONBEAM VIA DE CRISTO

SECRETARIAT

June 28, 2008

Allendale United Methodist Church

The following members were in attendance: Paul Sabatier-Smith, Jan Foster, Alex and Roberta Haak, Karen Emerso= n, Chuck Ott, Kaiwa Miller, Betts Huntley, Dennis Galbreath, Bill Sistar, Darw= in Reedy and Billi Ott.

Excused: Debbie Alexander, Lisa Nitsch, Kei= th and Phyllis Hand, Chris Klafs, Carole Moskowitz and Charlie Tucker <= /span>

Guests: Katie Sistar, Patti Strong, Marie Nobile, April White

Opening prayer by Pastor Bill.

Paul read a devotion from “Courageous Leadership” by Bill Hybels, Pa= stor of Willow Creek in Illinois, and “Leadership Secrets of Attila the Hun” by Wess Roberts. He outlined the qualities of leade= rship

Meeting called to order at 3:20 p.m. when quorum present.

Minutes presented from May 31, 2008 meeting. Motion made by Alex with second by Bill to accept the Minutes with changes as recommended. Appro= ved.

Treasurer’s Report presented. Balance is = very low right now. Still have not received several candidate fees from the spring weekends.

April White represented Rector Phyllis giving the report of the Women’s team. Core team is assembled,= still working on getting location for team meetings.

Paul represented Rector Ron giving the report for the Men’s team. Core team is being assembled. Dates for team meetings set, just = need approval from Faith Presbyterian to use the church.

Reviewed and discussed reports from weekends #51.&n= bsp; Paul summarized areas discussed.&nb= sp; Need to clarify who is responsible for what in preparation for closing. Paul recommended we = take items of reports and discuss with new chairpersons and the Rector and Recto= ra and work out logistics prior to fall weekends.

Ballot for slate of officers distributed. Bill moved and Dennis seconded that we waive the requirement for a minimum of two names for each position.&nb= sp; Discussion held. It was asked if those who expressed willingness to serve could be moved to open position. We all shared a con= cern for the lack of names on the ballot.

Paul e-mailed those unable to be present today and got their proxy on the ballot. Ballot was approved by vote.

Paul presented worksheet for costs of weekends.= A review of NLS groups shows average team/candidate fee of $120 ($65-$175). Florida Walk to E= mmaus groups average is $125. Discussion held about what needs to be done to beco= me self-sufficient. Recommended = we table raising fees until future meeting.

Pre-Via de Cristo

Transportation for past weekends has been $200-300 per weekend. St. Andrews<= /st1:City> figured mileage at federal rate and the bill was $400 for weekends #51. We will need to pay that by the en= d of their church year. Need to th= ink of how to handle send-off and closings.

NLS

Report by Bill. He and Katie met with committee for NLS 2009. Each = Secretariat to give $3,000.00 for seed money. It costs approximately $37,000 to put on an NLS annual meeting - $18= ,000 for food and $9,000 for housing. The $170 registration fee helps to recoup some of it. Katie prepared pledge cards to pla= ce on the tables tonight to raise our portion of the seed money. Even with the seed money, each Secretariat will be encouraged to bring snacks, water, etc. Also, we need a banner to take.

Palanca<= /span>

Alex recommended we divide food costs further by making our current 3 line items into 4 or 5.

Communications=

Charlie getting database information to current Rector and Rectora. Company he’s been working wi= th is working on financial modules now.

Post Via de Cristo<= o:p>

Phyllis and Ron are looking for a location for the Post Ultreya.<= /p>

Leaders<= /span>

Will try to incorporate information from weekend #51 reports and talk to Rector = and Rectora for weekends #52. Darwin is in the process of recruiting people to hel= p with Leaders. Not getting responses. Will put together program but need to encourage attendance.

Prayer requests were shared.

Closing prayer by Betts.

Meeting adjourned at 4:47 p.m.

Submitted by Billi Ott, Secretary