SONBEAM VIA DE CRISTO

SECRETARIAT

December 3, 2005

First United Methodist Church of Pinellas Park

 

Present – Paul Sabatier-Smith, Karen Emerson, Pastor Bill Sistar, Skip Young, Charlie Tucker, Pastor Betts Huntley, Kristen Beiler, Wendy Kinka, Tom Simpson, Don & Nancy Kragh, Wayne & Nancy Baker, Steve Shade, Chris Klafs, AJ Waldauer, Angie Waldauer, Bob Burford, Mary Ashcraft

Visitors – Doug Fogh, Jan Foster, Jane Brown, Barbara Fisher, Denise Galbreath, Patti Strong, Ellen McConnell, Tom Henderson

Excused –, Ron Beiler, Chuck Ott

 

            Lay Director Paul Sabatier-Smith called the meeting to order at 2:00 pm. He brought greetings from Hardee Work Camp and 28 candidates where he was serving on a Kairos weekend.  Pastor Betts Huntley opened with prayer.

            Paul shared a meditation from Bait of Satan, and from Mat 5:21-24.  Here, Jesus says ‘you have heard … but I say’.  Paul shared the contrast of the Law, versus the meaning behind it, the word Raca (fool) meaning Godless, and that reconciliation is forgiveness.

            The minutes were called for, and it was shared that no one had received them by email.  Charlie Tucker (Communications) said that he had been working on the website, along with Mike Schreiner, and that email through the website wasn’t working.   Don Kragh presented the minutes of the November 5th meeting.  Mary Ashcraft moved acceptance, seconded by Betts Huntley.  Motion carried.

            Steve Shade presented the Treasurer’s report (copy attached).  Don Kragh moved acceptance of the report.  The motion passed.  There was discussion on the restricted funds.

            Rector Wayne Baker shared that God was in control for the men’s weekend.  Changes had to be made when Satan tried to disrupt the weekend.  Bill Schaibley pulled his shoulder and had to go home, but the team adjusted wonderfully. 

Rectora Wendy Kinka said she was humbled, and also indicated the realization that God was in control.  There was a problem at the serenade when a candidate was upset that her husband wasn’t there. 

Paul said we will discuss weekend concerns under new business.  A concern was shared about “hiding” crosses under a shirt on the weekend. 

Denise Galbreath said she had two concerns to discuss.  One was that a candidate wasn’t told soon enough that a spouse wouldn’t be at the Serenade.  She said she was aware of two other cases of women getting hurt.  She suggested that it be emphasized that the Serenade was a gift from the community and suggested that a statement be read to candidates before the Serenade.  She said she didn’t have a suggested statement prepared, but would provide one to the Secretary later.  (note:  Denise later provided the following wording as a suggestion, “Some people from the VDC (stress) Community are here to give you a special gift.  This is a gift from the community to you –not from any one person to any other one person.  So a loved one of yours may not be here but please sit and enjoy this gift from the community.”

Denise said her second point also goes against the intent of the weekend.  She said the team is responsible for tear-down, but that griping of older team members in front of newer members was a problem. 

Problems were shared related to not enough green songbooks, use of masking tape instead of blue removable tape, and wearing of past weekend team shirts.  Paul indicated that based on a previous Secretariat meeting, the Back-up Rector or Rectora were to call a tear-down team.  Bob Burford indicated that in spite of these problems, things worked out.

Charlie Tucker indicated he needed articles for the newsletter.

Angie Waldauer (Pre-VDC) asked for the Secretariat to tell her the responsibilities she has as she serves. 

Betts Huntley suggested that the new Rector and Rectora should be present for the weekend review. 

Paul indicated that we will have a meeting later to address weekend procedures.

Tom Simpson (Leaders) brought up the “Babe-chick Packets”.  He suggested that we consider furnishing the information in a 1 ½” or 2” binder.  He also suggested providing a feedback form for the candidates.

Paul and Bill Sistar met with the Rector and Rectora to discuss the Leaders Workshop and the date for it.

            Tom also shared that he is trying to develop job descriptions from Leaders Workshop materials.

            Karen Emerson (Post-VDC) indicated we will have an Ultreya February 11.  Location will be indicated later.

            AJ Waldauer suggested that the new Rector and Rectora may want to get together with previous Head Cha and Assistant Head Cha.

            Paul said that he had received a call from camp with “issues”.  They weren’t major, but they were problems. There was additional discussion of the weekends.  Bill Sistar indicated that the “Stations of the Cross” should be redone.  Also, Team Applications need a process for review.

            Paul said that there are kitchen procedures that need to be discussed.  We will meet again and cover this before the next weekends. 

            Karen reminded us of the upcoming Grand Ultreya we will host January 14th with the seven Florida Secretariats.

            Paul said we will meet again in the near future to go over items brought up today.

            Several prayer requests were shared.

            Pastor Bill Sistar closed in prayer.

            .

Respectfully submitted,

                                           

Don Kragh, Secretary