SONBEAM VIA DE CRISTO

SECRETARIAT

November 5, 2005

Hope Presbyterian Church

Present – Paul Sabatier-Smith, Bob Dinnerville, Karen Emerson, Pastor Bill Sistar, Skip Young, Charlie Tucker, Chuck Ott, Pastor Betts Huntley, Kristen Beiler, Wendy Kinka, Tom Simpson, Don & Nancy Kragh, Wayne & Nancy Baker, Steve Shade, Chris Klafs

Visitors – Doug Fogh, Jan Foster, Jane Brown

Excused – AJ Waldauer, Angie Waldauer, Bob Burford, Ron Beiler

Lay Director Paul Sabatier-Smith called the meeting to order. Pastor Betts Huntley opened with prayer.

Paul shared a meditation from I Cor Chapters 1-4. The point was that when we get confused, we need to remember whose we are. The upcoming weekends are God’s weekends, and when we seek Him, He’ll bring it about. He then shared about a devotional by Ron Hutchcraft, with two roller coasters, and two lines, one forward, and one backward. He asked who knew the motto of the US Marine Corps. “Semper Fidelis” was responded. Paul said yes, “always faithful”. He then shared another motto, based on the green children’s character – “Semper Gumby” – always flexible.

Don Kragh presented the minutes of the September 17th meeting. There were two minor corrections. Charlie Tucker moved acceptance, seconded by Steve Shade. Carried.

Steve Shade presented the Treasurer’s report (copy attached). Rector Wayne Baker moved acceptance of the report. The motion was seconded by Tom Simpson. There was discussion from the last meeting about IRS 501C3 status. Steve said he had written National Lutheran Secretariat, but hasn’t heard back from them. He will follow up and update us next meeting. The motion passed unanimously.

Rector Wayne Baker shared that God is in control for the men’s weekend. Rectora Wendy Kinka said the women’s team is ready, will be adding an additional member, and also indicated the realization that God is in control.

Paul said that he received a note from Angie Waldauer (Pre-VDC) this morning, indicating 12 men and 9 women, but that she had several cases of candidate forms with no sponsor forms, or no forms at all. Including these would give a count of 17 and 13. The question was raised as to what is the minimum number to hold a weekend. Paul said that there is not a fixed minimum number – there is nothing in the bylaws. Some said that it is common practice to accept candidates up to the last minute. Both Rector and Rectora for the upcoming weekends have indicated a willingness to accept candidates late. Tom Simpson said we need to not just drum up candidates, trying to assure a weekend. Don Kragh shared having seen a post to the NLS email list where a cha observed a candidate crying on a weekend that was almost cancelled because of only 3 candidates. Additional discussion took place, pointing out the pros and cons. Paul said we must encourage community to get applications in earlier. Karen Emerson (Post-VDC) indicated the need to get across to community that it is their responsibility, not the teams, to get candidates. .

Tom Simpson (Leaders) talked about the Babe Chick packets. He indicated that in the past, the date for the next Leader’s Workshop was announced at the Post Ultreya. It was indicated that by including it in the packet, it was an additional attempt to get new Cursillistas out. Additional discussion of the packets took place.

Paul read a letter he received from Bob Burford concerning the condition of our storage trailer at Camp Florida. He has discussed the problems with Charlie Tucker. They feel repairs to fix a hole, and leaking door, would cost about $3000. Charlie then discussed a possible storage solution using steel containers. Charlie will investigate this further.

Charlie Tucker reported for Communications that he is trying to contact Al Grassl, who was responsible for the community database. He also shared that it looks like the cost of mailing the newsletter will be about $633 per mailing, six times per year. Charlie thanked Mike Schreiner for his help on the newsletter.

Bob Dinnerville and Chuck Ott have volunteered to work on our Operating Procedures.

Karen Emerson (Post VDC) brought up Ultreya dates. Wendy Kinka asked how many to prepare for Ultreyas. The response was 150-200 for a regular Ultreya, and 200-250 for a Post Weekend Ultreya. St. Timothy’s Lutheran in Tarpon Springs was volunteered for April 1, 2006. Chris Klafs said they could handle 200.

Wendy Kinka suggested that we try to hold the Leaders Workshop in September next fall rather than in August. Paul indicated we will discuss this at the next meeting.

Tom asked that we write down concerns about the date and place of the workshop.

Paul indicated that he and Maggie Sabatier-Smith plan to help with the Grand Ultreya in January, but would like a group to help out.

The meeting adjourned into closed session to ballot for Rector and Rectora for the next weekends. Paul received the ballot results and will contact those elected.

We went back into open session. Steve Shade indicated we need another signer on our checking account. He moved, and Skip Young seconded that the Assistant Lay Director be added as a signor on the account. Motion carried.

Pastor Bill Sistar closed in prayer.

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Respectfully submitted,

Don Kragh, Secretary