SONBEAM VIA DE CRISTO

SONBEAM VIA DE CRISTO

SECRETARIAT

May 31, 2008

Pasadena Presbyterian Church

The following members= were in attendance: Paul Sabatier-Smi= th, Jan Foster, Alex and Roberta Haak, Karen Emerson, Chuck Ott, Kaiwa Miller, Betts Huntley, Dennis Galbreath, Keith Hand, Chris Klafs, Debbie Alexander, Mike Schreiner, Lisa Nitsch and Billi Ott.

Excused: Charlie Tucker and Bill Sistar

Guests: Brian Campbell, Patty Strong and C= arol Brandt

Meeting called to ord= er at 2:10 p.m. with prayer by Pastor Betts

Devotion by Paul from= Purpose Driven Life on-line devotion.

Minutes presented fro= m May 10, 2008 meeting. Motion made= by Alex with second by Chris to accept the Minutes with changes as recommended. Approved

Treasurer’s Rep= ort presented. Balance is very low right now. Team fees paid was= up this time (90%) but candidate fees paid were not as good (50%).

Rector and Rectora re= ports from weekends #51 were accepted. It was recommended we solicit input from whole team in the future for the repo= rts.

General Busines= s

2009 NLS meeting will= be in Miami at Barry University. Ne= ed to assemble a planning committee within Sonbeam. The next meeting of the Florida Secretariats is June 21. Each Secretariat is to contribute $3,000.00 in start-up money to get things started. Need to submit initi= al deposit in July. Paul will so= licit donations from the community tonight.

Team application is o= n the website is using old Rollo names. Recommended it be revised using both old and new names. Paul will get with Charlie on this= .

Discussed creating an additional position on Secretariat – Financial Secretary – to assist the Treasurer. The Tre= asurer would do deposits, write checks and keep the checkbook. The Financial Secretary would rece= ive the money, notate into account and give to Treasurer to deposit. This would probably an elected pos= ition which will require an amendment to the By-Laws. Sergio Gonzales will get informati= on to Paul who will send to Secretariat members.= Paul has agreed to work on this after his term is up on Secretariat.=

Communications<= /span>

Charlie continues to = recover and still needs prayers. He i= s in the process of keying in the information from weekends #51. Need follow-up reports for next newsletter, which will be mailed with the ballot information for June busin= ess meeting.

Facilities

Chuck reported that a= ll VdC items are now stored in our new trailer which is being kept on Wayne Baker&= #8217;s property. There was a good tu= rn out for tear down.

Alex recommended trai= ler be present at each Ultreya to advertise VdC.

Chris recommended we = return the plastic plates to the camp to free up that space in the trailer.

Debbie recommended we purchase our own plastic dishes to keep things “green”. Chris will price and bring back to future meeting.

Chuck brought up the = motion he posted on paying for the painting of the trailer. Paul only received eleven response= s but that was enough to carry – 10 yes, 1 no. We will use money from the St. Ste= phens Fund.

Pre-Via de Cris= to

There are 8 women and= 4 men carrying over to the fall. Ne= ed to educate sponsors on special needs candidates. Information needs to be given to t= he Core Team. It was stressed th= at we should only be using application and sponsor forms on the website. Chuck has signed up for Sponsorship session at NLS and will bring back information to use at next Leaders works= hop.

Keith asked if we cou= ld identify “poor” sponsors and speak to them in the future about proper sponsorship.

Carol Brandt offered = to help Pre VdC chair put together information for sponsor forms.=

Post Via de Cri= sto

Karen apologized for = the temperature at closing. She w= ill pass on to next Post chair to call church on Thursday to remind them to tur= n on A/C earlier in the day.

Suggested we speak to= Limona about using their vans to make a couple trips to transport candidates to closing. Most vans we get are= from St. Pete and with the price of gas this might be a less expensive option.

Will get with future Rector/Rectoras regarding who is responsible for what items at closing.

Web Master

Mike stated he really= enjoys serving as Web Master and will continue to serve, but is willing to give someone else the opportunity if there is an interest.

If there are any conc= erns about e-mails, send them to Mike with a copy to Charlie.<= /p>

Camp=

Do not have contracts= for the fall weekends, but did confirm the dates with Robyn.

Meeting was held on t= he Thursday of the women’s weekend with Robyn and Mike Edenfield at camp. They discussed the plan= s for the new dining hall. They are offering brick pavers as a fund raiser.&nb= sp; Discussed the items that belonged to the camp that has been given to= us by previous camp manager without the authority to do so. We returned them to the camp and h= ave their permission to use them in the future. Discussed future fees. Fall weekends will be $22.50 per p= erson, per night. Spring weekends wi= ll be $25.00 per person, per night. That will bring us current with the other groups that use the camp.

Paul and Lisa will lo= ok at the numbers and bring a recommendation for new fees to be charged in the future. Paul has been researc= hing this through websites of other movements and has found a wide range from $7= 5 to $195 per person. The average = is $135-165.

Discussed possible da= tes for 2009 weekends.

Spring 2009. Dennis made motion we attempt to s= ecure April 16-19 for Men’s #53 and April 23-26 for Women’s #53 with alternate dates of April 23-26 for the men and April 30-May 3 for the women. Second by Jan. Approved.

Fall 2009. Chris made motion we attempt to se= cure November 5-8 for Men’s #54 and November 12-15 for Women’s #54 w= ith alternate dates of November 12-15 for the men and November 19-22 for the women. Second by Alex. Approved.

Closing prayer by Jan= .

Meeting adjourned at = 3:55 p.m.

Submitted by Billi Ot= t, Secretary