SONBEAM VIA DE CRISTO

SECRETARIAT

August 25, 2007

St. David’s Episcopal

 

The following members were in attendance:  Paul Sabatier-Smith, Steve Shade, Darwin Reedy, Chris Klafs, Dennis Galbreath, Carole Moskowitz, Chuck Ott, Phyllis & Keith Hand, Pastor Betts Huntley and Pastor Bill Sistar

 

Excused:  Jan Foster, Kaiwa Miller, Karen Emerson, Debbie Alexander

 

The following guests were in attendance:  Don and Nancy Kragh

 

Paul presented devotion from “The Hidden Power on Speaking in Tongues” by Mahesh Chavada, which tells about the language of God being a beautiful song – “the melody of God”.  To hear must have spiritual antenna in place to pick up God’s frequency.

 

Quorum present and meeting called to order at 3:37 p.m. with prayer by Paul

 

Minutes were presented from the 6/23/07 Secretariat meeting.  Approved on motion by Chris. 

 

Minutes were presented from the 6/23/07 Business meeting.  Only revision was to list entire slate of officers.  Approved on motion by Dennis.

 

Steve Shade presented the Treasurer’s report (attached).  Approved on motion by Darwin.

 

Rectora Report

 

Given by Head Cha, Nancy Kragh, as Rectora Linda is out of town.  Nancy read a statement from Rectora Linda.  Team is formed, first meeting held August 18.  Core team meetings are going well.

 

Rector Report

 

Theme for weekend is based on Proverbs 17:17.  Rector Dave feels very blessed.  Currently have 65 on the team.  Covets continued prayers.

 

Leaders

 

Discussed new babe chicks being asked to serve on weekend before having attended Leaders workshop.  Difference between commitment by men and women to attend team meetings, need to coordinate and be on same page.

 

Paul proposed Darwin work on core team training for specific items in calling teams.  This was tabled until next meeting how to approach for next set of weekends.

 

Camp Issues

 

Paul distributed crosses to all present prior to discussing camp issues.  He received a letter from camp board advising camp fees going up for fall weekends.  Also, storage room will no longer be available to us once the new kitchen construction begins – in about a year.  Options discussed for storage possibilities.  Camp renovating to make camp available year-round.  Rate asked for was $25 per person per day.  We currently pay $9.00 per person per day.  Executive Committee has met twice (via telephone conference) to discuss this matter.  Paul has spoken with a board member and Robyn advising that if are rates are increased we will not be able to do the volume of benevolent things we’ve done in the past.  They acknowledged and expressed appreciation for all our group has done in the past for the camp.

 

Camp board left it to Robyn to set fees for the fall weekends.  Our fees have been increased from $9.00 per person per night to $18.75 per person per night for the fall weekends.  Kitchen fees were left as agreed to last year.  They will still the camp for us between the two sets of weekends at no charge.  We are no longer required to do as thorough as clean up on Sunday afternoon as in the past.  The camp is required to be professionally cleaned after each event.

 

Steve looked as past donation history and found that team fees are being paid at about 45% and candidate fees at 60%.  Community needs to be made aware of this and encouraged to fulfill their commitments to team fees, food palanca and sponsorship fees. 

 

Since we are now paying per person, any community staying overnight will need to pay the same rates.

 

RV’s were discussed and it has been decided by Robyn that only two RV’s will be allowed on campus each weekend and those sleeping in the RV’s will pay the same rates

 

New contracts do not allow for when things break and Paul will contact Robyn to discuss an addendum to the contract.

 

Discussed how to get the words out to the community via e-mail, website, newsletter, special mailing, etc.  Paul suggested it be announced at today’s Ultreya that the fees are being increased and if everyone pays what they committed to pay, all the expenses of the weekends will be covered.  Team fees will remain at $85 for the fall weekends but will increase to $100 beginning with the spring weekends.

 

When checks are written for donations, need to note in the Memo field what you are paying for – team fees, candidate fees, food palanca, general palanca, etc.

 

 

New Business

 

An electronic vote was taken to appoint Keith and Phyllis Hand to the Pre Via de Cristo position.  It was affirmed on motion by Darwin, second by Steve.  Approved.

 

Motion approved on motion by Dennis, seconded by Carole, that Hat Person for the both upcoming weekends is Paul Sabatier-Smith.  Approved.

 

Grand Ultreya will be held in conjunction with our 25th anniversary on February 9, 2008.  Location to be determined. 

 

Motion to adjourn by Chuck, seconded by Darwin.  Approved.

 

Closing prayer by Pastor Bill.

 

 

 

Submitted by Billie Ott, Secretary