SONBEAM VIA DE CRISTO

POST SECRETARIAT

May 5, 2007

Pasadena Presbyterian

 

The following members were in attendance:  Paul Sabatier-Smith, Mary Ashcraft,  Jan Foster, Karen Emerson, Steve Shade, Bill Sistar, Bob Burford, Wayne and Nancy Baker, Jerry Lindsay, Angie Waldauer, Betts Huntley, Charlie Tucker and Billi Ott

 

The following guests were in attendance:  Vi Gabbard, Carol Rogers, Carol Barksdale, Doug Fogh, and Phyllis & Keith Hand

 

The meeting was called to order with prayer by Paul Sabatier-Smith at 2:10 p.m.

 

Paul gave a meditation from “Celebration of Discipline” by Richard J. Foster regarding discipline of our spiritual life.  There are three disciplines – inward, outward and corporate.  “The only thing that produces genuine joy is obedience.” 

 

Minutes from the April meeting were reviewed and post script minutes were added to address the e-mail vote taken to increase the number of candidates on the women’s weekend, which was approved by a majority.  Motion made by Mary Ashcraft, seconded by Jerry Lindsay.  Approved.

 

Treasurer Report submitted by Treasurer, Steve Shade.  We are in very good shape at this time.  Motion made by Steve Shade and seconded by Betts Huntley to increase the amount paid to send-off and closing churches from $100 to $150.  Discussion - send-off church not used as long as closing church, but we leave cars there over the weekend.  Both churches do this for a donation, not a set fee.  Bob Burford amended the motion to increase the payment of the closing church to $200.  Approved.

 

Due to problems at camp over the weekends, Robyn waived the kitchen fee, $100 retainer and the RV hook up fees, for a total of approximately $300.00.

 

Steve made motion to reimburse bus drivers for gas used in transporting candidates to and from camp with submission of receipt.  Seconded by Jan Foster.  Approved.

 

Weekend Reports

 

Paul reiterated this is to be an affirmation of what God did on the weekends.

 

Rector Doug and Rectora Vi each submitted typed reports from their weekends.

 

Men’s weekend went well, even with difficulties experienced at the camp.  Doug is grateful for the opportunity.

 

Women’s weekend was wonderful.  Plumbing problems handled very quickly without complaint.  Head Cook report also given, outlining problems with the kitchen.

 

Vi suggested it be announced to community that personal palanca is not allowed for candidates.  While it is in the guidelines, suggested it might also be added to sponsor form.

 

Also, with larger teams, need to increase amount of Palanca for Rollo Room to 65 or 70 and Dining Room 110.

 

Community was light on both weekends. 

 

Discussed the following items regarding the camp on both weekends.

 

  • Kitchen – half the burners were not working on the stove, not clean on men’s weekend, not calibrated.  AC in dining room not working.  The burners were repaired for the women’s weekend, but had problems with oven on crescent rolls.  AC repairs waiting for TECO.

 

  • Camp was not open for either weekend for set-up.  Suggested someone be given the codes in the event Robyn not there in time.

 

  • Suggestion that some items need to be replaced, not just repaired.

 

  • Rollo Room – Floors had to be mopped prior to set up on men’s weekend.  AC not working (addressed above).

 

  • Cabins – Notice of renovations could have happened sooner.  Supply issue caused delay in completion of work.  AC filter in Mail/Palanca Room had to be cleaned and/or replaced.  This needs to be checked at set-up.

 

Paul presented list of observations from Kristen Beiler annotated from previous weekends, not the current Weekend 49 being reviewed

 

  • Cameras at camp to be used only for directory purposes, and not at closing.  It was noted that information regarding this is not in Rector(a) Notebook.

 

  • Recording of Serenade.  Motion made by Charlie Tucker that we do not record anything on the weekends (audio/video).  Karen Emerson seconded.  Discussion for both sides.  Carried 7-1/2 to 4-1/2.

 

  • Family in Rollo Room during Rollo.  Previous discussion was only team to be in Rollo Room.  Motion made by Betts Huntley to restrict presence of people in Rollo Room to team and candidates only, other than during Serenade.  Mary Ashcraft seconded.  Approved.

 

  • Closing – It is an essential but the contents can vary.  Table representatives to give opinion of their table, not personal testimony.  Those who stand up, what is their purpose.

 

-        Lay Director – general information about Sonbeam

-        Spiritual Director – why we’re there, and encouragement to become involved in church.

-        4th Day talks – witness what Reunion Group and Christ have done in their 4th day walk.

 

Communications

 

Upcoming nominations – all positions have at least one name and some have two.

 

Newsletter articles due 6/1 for mail/publication on 6/7.

 

Miscellaneous

 

Paul indicated the feedback on the new locations for send-off and closing has been generally positive.  Karen asked for comments so we can make decisions or adjustments  for the future.

 

NLS – July 26-29 in Indianapolis.  Voting delegates will be Paul Sabatier-Smith, Billie Ott and Betts Huntley.  Bill Sistar will be there as a visitor.  Motion made by Steve to accept the delegates, Karen seconded.  Approved.

 

Meeting adjourned at 4:45 p.m. with closing prayer by Betts Huntley.

 

Submitted by Billi Ott, Secretary