Sonbeam Via de Cristo

Secretariat Meeting

June 25, 2005

Present: Paul Sabatier-Smith, Debbie Alexander, Al and Jean MacKenzie, Wayne and Nancy Baker, Wendy Kinka, Linda Price, Karen Emerson, Tom Simpson, Chuck & Billi Ott, Don and Nancy Kragh, Skip Young, and Chris Klafs

Guests: Steve Shade, Patti Strong and Jan Foster

Excused: Dave Marquart, Betty Neighbarger, Bill Sistar, Betts Huntley, Chuck Stewart

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Lay Director, Paul Sabatier-Smith, called the meeting to order. A quorum was present.

Paul read “Resignation from Adulthood”. He also shared an article on obedience.

The minutes from the previous meeting were read by Billi Ott. Motion to accept by Wayne Baker, seconded by Al MacKenzie. Approved.

Treasurer’s Report was given by Al MacKenzie. We are in very good shape. Paul has been given a copy of the internet bank statement. We have already paid the Rector/Rectora fees and fees for the Ultreya. Motion to accept by Chris Klafs. Approved.

Old Business

Approval of ballots for election. Motion made to accept ballots, seconded by Al MacKenzie. Approved.

It was discussed that each candidate will be introduced before the vote. If there is a tie we will have paper available.

Paul thanked the Nominating Committee for all their work and those coming off Secretariat.

New Business

Rector Wayne gave his report. Paul asked both Wayne and Wendy to bring lists of their called teams and those team members who have already accepted. First team meeting is August 20 at Bayside. His verse is Jeremiah 29:11. This is also the verse for the women’s weekend.

NLS

Delegates are Pastor Bill Sistar, Chuck Ott and Paul Sabatier-Smith. Joe Skodje is also registered as his daughter is part of one of the hosting secretariats. Discussion about taking some banners for a new secretariat. This will be looked into. Paul is going to look into this (or have the new Asst. Lay Director do it).

Paul brought before the Secretariat a suggestion for the website. It was given by Dave and Ruth McConnell for the Plan of Salvation be on the website. Paul advised that we need to make sure we are adhering to the By Laws and our purpose. Paul reminded us that those attending the weekend should already be Christian and that VdC is not an evangelistic organization and he does not feel it is appropriate to have it on our site. Paul reviewed several other sites from the national site and found none with the Plan of Salvation on them. There was discussion about this matter. There were some who agreed with Paul that it should not be on the site, but it was discussed that while we should not be the one giving the Plan of Salvation, we could have a link on our site leading viewers to a church. A suggestion was made that we put in a link near our “Purpose” statement. As a group it was decided we would list VdC associated churches as a method for getting people in touch with a church.

Motion made that we put a link on the website for church contact list. Chris Klafs made the motion, Al MacKenzie seconded. Motion carried.

Mike Schreiner is now moderating all three VdC e-mail groups.

Secretariat Retreat is to be held on July 9, 2005, at Pasadena Presbyterian Church. This will be used to discuss Leaders Workshop dynamics.

Rectora Wendy Kinka gave her report. She has called her team (Grace team). Core team is Jan Foster (Back Up Rectora); Jane Brown (Hd Cha); Barb Fisher (Asst. Hd Cha); Nancy Kragh (Prayer Cha); Linda Price (Asst. Hd. Prayer Cha)

Paul met with Wayne and Wendy prior to the Secretariat meeting about leadership and being a servant leader. He reminded them that they are God chosen leaders for the weekends and that needs to trickle down to the team. Candidates will be watching them. The Lord wants his Grace to glow through them. They discussed larger teams being called and there will not be beds for community. Paul stressed that the weekends are for the candidates and the team and community beds are not guaranteed.

Al MacKenzie asked that if anyone is having an Encounter weekend at their church to let him know. He and Jean need to attend one so they can teach it at their church.

Also, he suggested we consider purchasing a luggage trailer rather than rent it from Wayne’s church. This will be tabled until the next Secretariat comes on board.

Discussed dates for Leaders workshop. August 13 was suggested. Tom Simpson will work on a location for that. Barbara Fox offered her church. It was suggested that Pam Smith be contacted about doing a dynamics talk at the Leaders workshop.

Karen Emerson suggested we put out on VdC 1, 2 and 3 about getting church vans to bring a group to the Ultreya in Lakeland on September 17.

Paul closed the meeting with devotion from Purpose Driven Life I Thes. 2:4 - we should strive to please God and not man. II Cor 10:13 - will call us to measure up to God’s plan for us, not ours or someone else’s.

Prayer requests and praise reports were shared.

Patti Strong closed the meeting in prayer.

Respectfully Submitted,

Billi Ott

Acting Secretary