SONBEAM VIA DE CRISTO

SONBEAM VIA DE CRISTO

SECRETARIAT<= /p>

May 10, 2008

Bayside Community Church of God<= /o:p>

The following members were in attendance: Paul Sabatier-Smith, Jan Foster, Alex and Roberta Haak, Karen Emers= on, Chuck Ott, Kaiwa Miller, Bill Sistar, Darwin Reedy, Dennis Galbreath, Phyllis & Keith Hand, Chris Klafs, Debbie Alexander, Jerry Lindsay and Billi Ott

Excused: Lisa Nitsch, Charlie Tucker and Betts Huntley

Guests: = Brian Campbell

Meeting called to order at 3:08 p.m. with prayer by De= nnis

Devotion by Paul from “A Tale of Three Kings: A = Study in Brokenness” by Gene Edwards. God is looking for broken people.&n= bsp;

Minutes were presented from the 03/29/08 Secretariat meeting. Approved with change= s on motion by Dennis, second by Alex

Treasurer Report was not available.

Weekends #51

Rectora – Things are good. Candidate numbers are good. Praised Pre VdC for getting applic= ations to them in timely manner. Team prepared, now it’s up to God. Requested menu change for Sunday lunch to orange chicken.

Rector – Meeting worshipful. Presented candidate for late approval. Pastor signing application today. No deterre= nts for his attendance on the weekend. Sponsor getting letters. Motion by Alex, seconded by Chuck, that we allow this gentleman to attend the weekend. Discussion held. Question called. Hand vote taken – 7 yes, 5 no. Carried. Men also requested same menu chang= e for Sunday lunch.

Discussion held regarding Doxology being sung back from inside Rollo Room after Lord’s Prayer is sung. Teams to be instructed not to init= iate that and silence be observed to allow everyone to bask in the Lord’s = gift of the Serenade.

General Discussion

Paul indicated the camp is ready for us. Asked if anyone would be available= to go to camp on Wednesday for their open house.= Paul and Bill hope to be there.&nbs= p;

Elections – Kaiwa agreed to be Chairperson of Committee. Open positions wil= l be announced tonight.

No new update on rate increase. Paul will speak to Robin. Fall contracts not yet signed.

Hat Persons announced for each weekend. Men’s – Chris Klafs; Women’s – Billi Ott. Emergency numbers were given out.

Brian announced that community communion will be held = at camp and church on Thursday night of the men’s weekend.

Communications

Paul gave update on Charlie’s recovery.

Charlie is still working on database, but is waiting f= or information on database.

Ballots not ready for tonight’s election of Rect= or and Rectora for weekends 52. Paul= made following recommendations: 1) Hold vote at Post Secretariat and make the an= nouncement electronically; 2) Do is somehow over the course of the weekends; and, 3) H= old a special Secretariat meeting. Discussion held. Conse= nsus was that we vote electronically. Paul will get the names from Charlie and submit the list to Secretar= iat members for approval. Once approved, will hold vote electronically by selecting “reply”, n= ot “reply all”. Paul= gave out his e-mail addresses. Pau= l will reply to let us know he received our votes as he has had some issues in the past with e-mails bouncing. Discussion held on confirming who is eligible.

Facilities

Rough draft of artwork for trailer circulated. We recently discovered the trailer= has to be painted before the artwork can be applied. Alex is donating paint for letteri= ng but if he has the trailer painted, he would need to be reimbursed for the paint. Chuck will see if some= one else can do the base coat. Pa= ul will find out if we can paint the trailer at the camp. Discussion held about when and whe= re to do painting and lettering.

Chuck will post invitation to set-up.

Pre VdC

Currently have 19 men and 27 women. Confirmations slow coming. Discussion held about birthdates b= eing on the applications due to identity theft.= Suggested we leave age on there to make sure they are within criteri= a. Motion by Committee to remove date= of birth from application but leave age. Look to review per previous minutes and have Charlie bring to future meeting for approval. Carried= .

Discussion held about problems in obtaining transporta= tion for the weekends. Look into changing send-off and closing at camp – similar to Chrysalis. Details= to be worked out. Pre-VdC to cha= ir.

Post VdC

Send-off and closing set. All Ultreyas set except for fall Post. Maps for send-off and c= losing will be out tonight. Discusse= d fact that some reunion groups have disbanded.

Purchasing

Chris will not be here for the Business Meeting on 6/28. The time for the fall L= eaders she will be in Germa= ny and will need someone to facilitate the Kitchen workshop.

She is looking for someone to be Co-Purchasing Chair.<= span style=3D'mso-spacerun:yes'> Previous experience should be in restaurant and ability to keep checkbook.&= nbsp; Needs help for fall weekends. Discussed At-Large members are able and willing to help per previous meeting discussion. Also, nee= ds to start grooming someone for the future.

Will purchase pots and pans for weekends.

Palanca

Sheets are sparsely filled in, need to solicit donatio= ns for the weekends.

New Business

Paul suggested we add Financial Secretary to Treasurer Chair. This would act as a ch= ecks and balances and assist Treasurer with duties. Sergio Gonzalez has done this for another group and he will be asked to present plan to Secretariat in June.<= /p>

NLS lay delegate voted on. Those who put their names in the h= at were Chris Klafs, Alex Haak and Chuck Ott.= Vote held by ballot and Chuck was selected.

Prayer requests submitted.

Closing prayer by Bill.

Meeting adjourned at 4:47 p.m.

Submitted by Billi Ott, Secretary