SONBEAM VIA
DE CRISTO
SECRETARIAT
May 7, 2005
Our Savior Lutheran Church
Members
Present- Paul Sabatier-Smith, Debbie Alexander, Karen Emerson, Pastor Betts
Huntley, Skip Young, Charlie Tucker, Jean MacKenzie, Dave Marquart, Wayne
and Nancy Baker, Carol Moskowitz, Linda Price, Audrey Ludwig, Chuck Stewart,
Billie and Chuck Ott, Wendy Kinka, Don and Nancy Kragh, Pastor Bill Sistar
Excused- Al MacKenzie,
Chris Klafs, Barbara Fox
Lay Director Paul Sabatier-Smith called
the meeting to order at 2:15 p.m. Pastor Bill Sistar opened with prayer.
Paul shared a meditation from The Prayerful Spirit by Dr. James Gills.
Paul also shared from Transformed by Prayer by Billy Graham how prayer
is a relationship that changes us. From
the chapter “Loud and Clear”, he shared how, as in the early days of radio,
one had to keep moving the connection on the crystal, trying to find the transmitter.
He shared how the problem wasn’t on God’s end.
He said that God must be a part of our spirit and show through us on
Secretariat.
Don Kragh presented the minutes of the April 16th meeting.
Wendy Kinka moved to accept and Pastor Bill Sistar seconded. They were approved as submitted.
Jean MacKenzie
presented the Treasurer’s report(copy attached). Don Kragh moved acceptance of the report and
Pastor Bill Sistar seconded. The report
was approved as submitted.
Paul said that he wanted to cover the
weekend reports by receiving the reports from the Rector and Rectora, and
then open the floor for discussion. Rectora
Jean MacKenzie passed out her review of Weekend #45 (copy attached). Rector
Dudley Wilcox shared his report (copy attached). Dudley thanked the Secretariat and the community
for their support. He shared that
many he invited made the last two weekends, to get them involved, and they
were excited. Jean said her team was
well trained. She indicated that community
turnout was light, especially in the kitchen. She said that chas needed to help serve every
meal. She shared that several altar
cloths were in bad shape. Debbie Alexander
said that her reunion group would take care of repairing/replacing the altar
cloths. Dudley said that he could
have used a list of what to expect as far as Secretariat interface. Paul said that a list which usually is distributed
at the Rector/Rectora Workshop could be included in the Rector/Rectora box.
Paul opened the floor to discussion of the men’s weekend.
Dudley said that being able to use the fire ring for worship every
morning was great. Paul opened the floor for discussion of the
women’s weekend. Chuck Stewart shared that there were problems coordinating
needs for items that had to be purchased during the weekend. It seemed that requests for items needed sometimes
came in just after someone left for town to purchase other items.
He suggested that, perhaps, a time, such as 3pm could be set, so that
everyone would know when requests had to be in.
Pastor Bill Sistar shared problems with the plumbing on this weekend.
Debbie Alexander indicated that she had a list of updates for the manuals
on CD. Skip Young shared that the
manuals on CD needed to be viewed as a work in progress. Carol Brandt made a suggestion that inventory
sheets be listed by room.
Paul called for general weekend comments.
Karen Emerson said that a back up plan needs to be made if it rains
for serenade. The core team should address this.
Dave Marquart presented a list of concerns.
One was a concern with a Rollista taken to the Rollo Room early, so
that family and friends didn’t see the Rollista before she left.
It was suggested that a mention could be made when publishing the Rollo
Schedule that a Rollo could begin as much as 15 minutes early. Another concern was that, in some cases, two Rollistas were prayed
for in the Chapel at the same time. Discussion
indicated how this could happen, and that sometimes it might be necessary.
Kristen Beiler indicated that in one case, someone was delayed in going
to the chapel because the candidates were outside, taking a bathroom break. Dave expressed concern with the Saturday morning Spiritual Director’s
talk “A Day in the Life of a Christian”,
or “Channels of Grace” as it was originally
named. He felt the time has been expanded
and is now too long, and that there has been a shift in emphasis, highlighting
what Christ suffered physically on the cross, rather than new birth, or being
“born again” spiritually. Bill Sistar agreed, and confirmed the new title of the talk was
“Channels of Grace”. Dave also expressed
concerns that candidates weren’t able to get out and stretch on a walk, and
that no more than one special song should be included in Serenade, and stated
that a theme song is not a requirement. Paul committed that the Secretariat would conduct a review of weekend
dynamics, and that these can be addressed at that time. Pastor Bill Sistar stated that he felt the
“Sad Rollo” needs to be added back. Candidates
need to be told that as they have freely received, they should freely give.
Wendy Kinka stated a concern for the lack of community support.
She brought up the fact that the newsletter is now distributed by email
notification of availability on the website, and pointed out that many aren’t
computer literate. She said she appreciated
Dudley’s calling of candidates from the previous weekend. Bill Sistar indicated that some who made earlier
weekends have expressed to him a desire to serve – they are waiting to be
called.
Charlie Tucker submitted a report for Physical Arrangements and said he is
keeping a list of those helping behind the scenes in areas we haven’t kept
track of before, including Serenaders. (At
the May 23rd meeting, during discussion of these minutes, Chris
Klafs shared that she had been keeping track of those helping behind the scenes.)
Bill Sistar moved that we accept the report and Chuck Ott seconded.
The motion passed.
Paul distributed National Lutheran Secretariat Applications to those representing
us at the annual meeting this summer. Paul
shared that Charlie Tucker had requested to step down from Physical Arrangements
for physical reasons, but was willing to shift to Communications.
Pastor Betts Huntley moved that we allow this shift, and override the
Bylaw provision requiring a one year wait.
Wayne Baker seconded. The motion
passed by more than the required 2/3 majority.
Paul brought up that Chris Klafs position has been appointed, but was changed
in the new Bylaws to an elected one. Article
8A lists this as a two year term, with not more than 2 terms.
Paul indicated that she desired to continue. Patti Strong suggested that we could elect someone else, but that
Chris could serve on a committee for Purchasing. The ballots and this will
be finalized at the 5/23/2005 Secretariat Meeting.
Karen Emerson and Wendy Kinka shared for the Nominating Committee.
They said that Christy Wilson was also on the committee.
They said they are trying to obtain names of those who want to serve.
They reminded us that two names were required for each position.
They requested that Secretariat talk up the idea of a “committee”,
with the winner chairing, and the other nominee serving on the committee. Wendy shared that they are excited at the response
they are receiving. Charlie said that
for Physical Arrangements, Bob Burford was willing to chair the committee,
and that Bob Shultz is willing to serve.
Paul indicated that in the future, who has served, and how long, will
be documented in the minutes.
Paul said we will meet on May 23, from 7-9 pm, probably at First United Methodist
Church in Pinellas Park, to review the ballot.
Karen Emerson announced that the Commissioning Ultreya will be November
5, and the Post Ultreya will be December 3.
Pastor Betts Huntley thanked those who prayed based on his online request.
He closed the meeting in prayer at 3:45 pm.
Respectfully
submitted,
Don Kragh
Secretary