SONBEAM VIA DE CRISTO

SECRETARIAT

May 6, 2006

Faith Presbyterian Church

 

The following members were in attendance:

Mary Ashcraft, Bob Burford, Nancy & Wayne Baker, Tom Simpson, Charlie Tucker, Steve Shade, Skip Young. Karen Emerson, Bob Dinnerville, Chuck Ott, A.J. & Angie Waldauer, Paul Sabatier-Smith, Wendy Kinka, Kristen Beiler, Don & Nancy Kragh.

 

The following guests were in attendance:

John & Jan Foster, Billie Ott, Dennis Galbreath

 

Lay Director Paul Sabatier-Smith called the meeting to order. John Foster opened in prayer.  Paul shared a meditation about the need to do things properly, just as our meetings are run following Robert’s Rules of Order.  From Victory in the Wilderness, he shared that we need to not ask, “God, where are you?”  We need to instead consider where we are looking.  We need to listen to God, then do what He tells us.

 

Secretary Don Kragh presented the minutes of the March 20th meeting.  After a minor correction, Mary Ashcraft moved that they be accepted.  Bob Dinnerville seconded.  They were approved.  The April 1 minutes were presented.  After a minor correction, Mary Ashcraft moved and Chuck Ott seconded their approval.  They were approved.

 

Steve Shade presented the Treasurer’s report (attached report).  Tom Simpson moved to accept the report.  Charlie Tucker seconded.  Motion carried.  Steve then updated us on the status of pursuing 501c3 recognition from IRS.  We were at one time classified as a Public Foundation, but were reclassified as a Private Foundation after 4 years.  Both are tax exempt.  The difference is the reporting requirements.  He has responded to an inquiry from the IRS and is waiting to hear back from them.

 

There was discussion about weekend reviews.  Concerns were expressed that, at times, things were shared that weren’t true, and have been hurtful.  It was expressed that the purpose should be for future improvement.  Paul shared that he has made changes.  Written reports were read from the Rector and Rectora of Weekends #47.  Paul indicated that these would be referred to a committee for review.  Bob Burford indicated that teardown went well.  Paul shared that the last two pairs of weekends the Rector and Rectora communicated well with the community. 

 

Paul shared that we have received a plaque from Camp Florida, recognizing Sonbeam for our support and help to the camp.  There was discussion on the terms of our CCLI music license.  Paul asked Steve Shade to investigate the details of our license. 

 

Charlie Tucker reported for Communications that our postal mailing permit has been approved.  He plans to send out the first two mailings with returns requested for undeliverables.  He indicated for Nominations that six positions are up for vote. Charlie Tucker (Charlie) noted that the follow up on the brochures was tabled until thr next meeting, June 24.. 

 

Paul indicated that Hope Lutheran Church expressed a concern related to our reimbursement for using their facilities.  We are currently paying them $200 total for two send-offs and two closings.  We’re paying that for facilities for some Ultreyas.  Also, we need to find a Reunion Group or someone to handle balloons at closings.  And we need to arrange help for unloading luggage at closings.  Camp Florida has also requested our emergency plan if something should happen on a weekend.  Paul said he responded to them temporarily with the procedures put together for the last women’s weekend.

 

Mary Ashcraft closed in prayer.  The meeting was adjourned.

 

Respectfully submitted,

 

Don Kragh

Secretary