SONBEAM VIA DE CRISTO
SECRETARIAT
APRIL 16, 2005
Pasadena Presbyterian Church

Present- Paul Sabatier-Smith, Debbie Alexander, Karen Emerson, Pastor Betts Huntley, Skip Young, Charlie Tucker, Al and Jean MacKenzie, Barbara Fox, Tom Simpson, Dave Marquart, Wayne and Nancy Baker, Chris Klafs, Carol Moskowitz, Linda Price, Audrey Ludwig, Chuck Stewart, Billie and Chuck Ott and Wendy Kinka.

Excused- Pastor Bill Sistar, Don and Nancy Kragh, and Marlene Gailey.

Lay Director Paul Sabatier-Smith called the meeting to order at 3:00p.m. Pastor Betts Huntley opened with prayer. Paul shared a meditation from the John Maxwell Leadership Bible called “Partnership with Jonathan Enables Him to Endure.” Charlie Tucker asked Paul to send the Secretariet members a copy of the devotional.

The minutes of the February 28th meeting was approved as printed.
Al and Jean MacKenzie presented the Treasurer’s report(attached) showing a balance of $145.46 in the General Fund and $7,034.05 in the St. Stephen’s Donation Fund, for a total of $7,179.51. Charlie Tucker moved acceptance of the report. The motion was seconded and passed unanimously.

We received a report from the Rectora Jean MacKenzie of Weekend #45. She asked if we could eliminate the 4th day talks from the closing, in order to shorten the closing. Dave Marquart suggested that instead of shortening the closing by eliminating the 4th day talks, why not have the talks follow the guidelines. Carolyn Moskowitz, Skip Young, Karen Emerson and Barbara Fox agreed with his suggestion. Audrey Ludwig suggested that we critique the talks before the closing. Carolyn Moskowitz, and Tom Simpson agreed noting the length and being on target was important. Chuck Stewart mentioned the Embrazio used to be in church. Pastor Betts added that the purpose of the closing,( per Leaders Manual p. 110) indicated that the purpose of the 4th day talks is that the “4th day can be lived.” Paul indicated that the 4th day talks shows a “personal witness of living the 4th day.” Dave Marquart agreed and added that an outline needs to be given concerning the 4th day talks and they are to be short, personal and to the point. Karen Emerson has some information and will share it with the Rector and Rectora. She indicated that the time for the 4th day talk is 3-5 minutes and we need to get back on track. Billie Ott suggested that the candidates leave the church as they do in the opening. Linda Price indicated that candidates still “need their space.” Al Mackenzie indicated to “let them leave in Peace.” There was a motion to eliminate the Embrazio from the closing by Al MacKenzie and seconded by Audrey Ludwig. Motion carried.

Charlie Tucker explained his plans for setup on Weekend #45 that there will be a captain assigned to each room to hopefully follow the Rector’s wishes. Chris Klafs volunteered to set up the kitchen. Al MacKenzie will set up the sound system. Banners need to be returned along with the poles. Lunch will be served for setup. The Hat Persons for the weekends are Chuck Stewart for the Men and Bill Sistar for the Women. Billie Ott indicated the there are 22 men and 26 women for the weekend.
She presented for discussion an application concerning a Pastor not wanting to sign an application. A motion was made by Pastor Betts to allow him to attend. The motion failed There was a clarification made that if the Pastor can clarify as to why he did not sign, we will go along with the normal processing of the application. We need to clarify to the community concerning how to be a sponsor and the use of the Pastor’s signature.

Weekend #46 Contracts are to be signed on Monday April 18th.
Dates of Nov. 10-13 for men and Nov. 17-20 for women will be confirmed.
Paul will try to get dates in 2006 lined up at this meeting.

Secretariet Retreat date will be set for a Saturday in May or June.

Karen Emerson and Wendy Kinka have volunteered to be on the nominating committee. Volunteers from the community will be asked to serve on the committee. The following positions will become open: Assistant Lay Director, Treasurer, Communications, Outreach, Local Palanca, Extended Palanca, and Purchasing Agent and At Large. Wendy will publish tonight to the community. We will be looking for two people for each position and plan to have the names presented to the community 30 days prior to the meeting on June 25, 2005. Paul will announce tonight at the Ultreyea the offices.

National Secretariat is from July 28-31 in Emmitsburg, Maryland. A motion was made by Al MacKenzie that we send Paul Sabatier-Smith, Chuck Ott and Pastor Bill Sistar as voting delegates. Motion was seconded and passed.

Karen Emerson has information concerning Hosting Ultreyeas and asked that Secretariat respond to her email, as she needs feedback.

Debbie Alexander asked if the Rector Report and Rectora Report are still required after the weekend and was informed that the reports are still required.

Rector Dudley Wilcox said his team is ready and he will provide the Men’s Team List to the Communications Committee.

Voting took place for the Rector and Rectora for Weekend #46. Pastor Betts Huntley counted the ballots and gave a report to Paul.

After prayer concerns were given, Paul Sabatier-Smith closed the meeting with prayer
at 4:45 p.m.

Respectfully submitted,

Wendy Kinka
Pro-temp Secretary