SONBEAM VIA DE CRISTO

SECRETARIAT

April 1, 2006

St Timothy’s Lutheran

 

The following members were in attendance:

Bob Dinnerville, A.J. Waldauer, Angie Waldauer, Rev. Betts Huntley, Rev. Bill Sistar, Karen Emerson, Charlie Tucker, Paul Sabatier-Smith, Chuck Ott, Steve Shade, Kristen Beiler, Ron Beiler, Bob Burford, Mary Ashcraft, Tom Simpson, Chris Klafs.

 

Absent: Don & Nancy Kragh, Wayne & Nancy Baker, Skip Young, Wendy Kinka

 

The following guests were in attendance:

Billie Ott, Dennis Galbreath, Carol Ann Bates, Ellen McConnell,

 

Paul called the meeting to order at 3:15 P.M. with prayer. He presented a meditation about the need for our attitude and focus to be on Jesus and His purpose.  We are asked to be servants, to be humble, to be thinking more of others than ourselves.

 

Steve Shade presented the Treasurer’s report – See attached report.

Charlie Tucker moved to accept the report.  Motion carried.

 

Old Business:

Paul reviewed the meeting with the new Executive Director at the Rotary Camp, Karen Groff and  the Office Manager, Merchal Martin.  This was a very positive meeting. Discussed a number of topics including the “Hat Person” during the weekend and the Assistant Lay Director who is the representative of VDC during non-weekends. We are considered as long-term members of their community. The new Director is seeking to improve the camp and looks forward to coordinating with us and working with us.  She has sought our input on a number of issues.  There will be changes and they are positive changes.  The Laundry Building has been gutted and will become a general-purpose building, i.e., mail, palanca, etc.   We are installing an A/C unit and patching holes in this building.  A new Laundry is adjacent to the camp office.  Karen is planning to paint all floors and eventually all buildings.  The Infirmary building is being remodeled and updated.

 

There will be a meeting at Camp Florida for users of camp on Tuesday and Charlie Tucker, Mary Ashcraft, and Dennis Galbreath will represent the Secretariat and Community. 

 

Dennis and Carol Ann were aware of these changes as they prepared for their weekends.  Some of the other changes that were initiated include:

 

-Rollo room: No papering of windows;  the camp will be providing curtains.

-Dining Hall/Kitchen has had changes like the ice machines have been moved into the kitchen and the kitchen floor painted. 

-They are eliminating the camp cook and have already eliminated the food in the Pantry; this space is now available for our use.

-The freezer and refrigerator are “very” clean.

-Parking around the kitchen has been eliminated, as it is a loading zone only.  Spaces by the old office are strictly for loading and unloading.  Spaces for 6-8 Handicapped & runner will be on grass east of yellow fence just north of the office.

-RV parking is no longer available as it has been in the past.  We are limited to two RV’s and they must park in the regular parking lot at the north end of the property.

-At night, the big gate on the north parking lot must be secured.

-The storage trailer is to be moved out ASAP after the April weekends.  The camp manager has offered to give VDC one of two storage spaces in exchange for 20 plastic topped folding tables for use in the screened-in area. Will use the room for tear-down and then storage of our property. 

 

Bob Burford went to several sources on obtained prices on the type of lighter weight folding tables.

 

Charlie Tucker commented that the new manager wants to make this facility an ADA acceptable facility and said she has a very positive attitude and is open to our suggestions.

 

A.J. Waldauer indicated he could get rid of the stainless steel scrap and maybe the old trailer at no cost to the VDC.

 

Charlie Tucker made a motion to purchase 20 tables; Tom Simpson seconded the motion.  Discussion followed.  The motion was amended to include 20 each, model #5007 tables be purchased.  After discussion, the dollar amount was deleted; the motion was called and passed.

 

Charlie Tucker noted that the 6 large round tables in the Rollo room were starting to age and were splintering.  It was noted that they are very heavy and splinters were a real possibility.  These tables are 5’ in diameter and newer versions with plastic tops are available.  A discussion followed and included comments on the problems with the “core team tables” being eventually replaced.  A question was raised as to the source of funds for these tables and the St. Stephen’s fund was a possible source.  Steve Shade advised that this was a legitimate source since the fund is for use for the camp.  Carol Ann asked that if we are going to purchase the tables, we do so before the weekend.

 

Tom Simpson moved to purchase the 6 round tables and Chuck Ott seconded.  Discussion followed with a note that the tables would be stored at the camp.  Motion was called for and was passed.

 

Rector and Rectora Reports:

 

Carol Ann noted that the team has bonded and is ready for the weekend.

Dennis advised that the men’s team were good to go.

 

Angie Waldauer advised that we currently have 10 men and 23 women who have submitted applications and that more should be coming in shortly.

 

Charlie advised that the link on SonbeamVDC.org regarding the candidates would contain the Name, Church and Sponsor’s Name.

 

4th Day Package

 

Paul noted that Tom Simpson had worked very hard on this project.  The Committee that was assigned to review the package has also been hard at work. The Rector and Rectora expressed a real desire to have the package for the upcoming weekends.  There was a discussion of the Committee’s comments and noted that changes to the format were required.  It was noted that some of the material in the rear of the package as it stands now, needs to be brought to the front.  The questions to be asked are based on what a new Cursillista would want to look at immediately after the weekend.  It was suggested that we use the old package with some updates and work on the new package for the fall weekends.

 

Tom said he had completed more than the Committee has reviewed and felt that he can finish his part in time for the next weekends.  Tom had asked for information on resources but had not received much information.  The Secretariat members were asked to send Tom resources on the three Sections, Piety (Bible and Bible Studies), Study (Spirituality and sources), and Action (Evangelism and Ministry). Paul pointed out that we will try to get this document ready but we must provide help to Tom.  The Committee will need to review it first.  Paul felt the parts mentioned during discussion from the rear should be move to the front.  Tom discussed the format briefly. Since, previously approved, a motion was not required.  The decision was made to proceed with the new format for these weekends, #47.

 

Karen advised that the next Ultreya will be at Faith Presbyterian, 54th Ave and 113th St, on May 6th.

 

Charlie asked if anyone had new ideas for the Website to give him the information.

 

Paul explained we need to solicit the Community for tear-down.  Bob Burford confirmed that we need help for the “Tear Down”. We need to continue to ask for help in newsletters and possible send letters from the Secretariat to Reunion Groups to ask them to take on this project as a Group Project.  Also suggested Paul asked the community for help at the Ultreya today. 

 

Ellen suggested that the teams be asked to ask their spouses to help with the teardown.

 

Nominating Committee:

 

 Charlie advised that there has been no action as yet on a slate of Officers for June.  A discussion ensued on the positions that were coming open: Lay Director, At-Large Member, Secretary, Post VDC, Leaders, Prayer Line Coordinator.

 

Closed Session:   At this point guests were asked to leave as the Secretariat went into a closed session to elect the next Rector and Rectora.

 

The Closed Session ended.

 

It was noted that Betts Huntley and Bill Sistar will be attending the National Meeting on July 27-30, 2006 in Los Angeles.  There was no vote only a discussion regarding who attends and who would be funded.  Paul explained Sonbeam has three votes. Historically it has been the Lay Director, one Spiritual Director and one Secretariat Member

 

 Bob Dinnerville closed in prayer.  Meeting Adjourned.

Submitted by Bob Dinnerville, Member at Large.