SONBEAM VIA DE CRISTO

SONBEAM = VIA DE CRISTO

SECRETAR= IAT

March 29, 2008

St. Andrews Presbyterian<= o:p>

The following members were in attendance: Paul Sabatier= -Smith,Alex and Roberta Haak, Karen Emerson, Chuck Ott, Betts Huntley, Kaiwa Miller, Dennis Galbreath, Keith Hand, Chris Klafs, Debbie Alexander and <= span class=3DSpellE>Billi Ott

Excused: Jan Foster

Unexcused:

Guests: = Brian Campbell

Meeting called to order at 3:08 p.m. with prayer by Pa= stor Betts

Paul's devotion was in the form of a DVD entitled “Breathe” by Ron Bell. When we are born we are able to breathe = the name of God and when we die, we are no longer able to breathe the name of God. Yahweh is from the lette= rs Y H W (or V) H which is pronounced Yod Hey Vav Hey, which if you listen are like breathing the n= ame of God.

Minutes were presented from the 1/12/08 Secretariat meeting. = Approved with changes on motion by Dennis.&n= bsp;

Treasurer report was not available.

Grand Ultreya

All comments during and since the Grand Ultreya were positive. Karen asked if= the picture on the “memory” board were available to be published on= the website and/or archived by the Historian.

Communications

Report given by Paul as Charlie is preparing for surgery. = Still working on database program. Charlie prepared a list of “lost sheep” and asked that anyone who has knowledge of the whereabouts of a= nyone on the list please e-mail him with their contact information.

Spiritual Director

Betts gave an update on Bill. He is in Moffitt and will be relea= sed in about a week. Prayers are appreciated.

Physical Arrangements

Trailer to be tagged by Wayne Bake= r. Artwork discussed for side of trailer. Although the trailer= would be covered by the insurance of whoever is hauling it, we need to consider insurance for the contents. I= t was suggested we speak to Skip Young about that. The trailer will be mo= ved to Wayne Baker's property after the women's weekend. It was suggested we form a committ= ee to get some ideas for the artwork and be voted on at next Secretariat meeting. Chuck will announce = this at tonight's Ultreya.

Pre-VdC<= /p>

With application received at Secretariat, we now have = 5 men and 4 women. Discussed when w= e will advise candidates their e-mail addresses will be automatically added to the yahoo e groups. Prior minutes indicate that will be done on Friday morning when personal information is requested for the directory. = Will have the option to opt out at that time. Discussed application given to Deb= bie who is a holdover from the fall and has no sponsor. Phyllis and Keith will get with so= meone from her church and see if they can hook her up with a sponsor and get the forms completed. She is very interested in attending this fall. Brian published a list of potential candidates the men's team is pra= ying about.

Post-VdC=

The Commissioning Ultreya = will be held at Bayside and the Post at Pasadena, but need a location for the June Business Meeting. Karen needs to verify Reunion Group information and will be requesting information at Ultr= eyas and through e-mail.

Leaders

Report submitted by mail to Paul. Attendance was up at the last workshop. It was suggested we combine the Cooks/Servers with a Behind the Scenes workshop. Not getting a lot of attendance to= the Cooks and this would help new babe chicks get familiar with the details of = how the weekend is put on.

Palanca

Progress is being made but feels there needs to be more communication with the Rector/Rectora and reque= sted opportunity to attend team meetings. Debbie stated that attendance at a team meeting might not work, but = she would be willing to have the sheets copied and mailed to the Palanca chair after each meeting. Brian agreed about attendance at a= team meeting but did offer to have them attend a Core Team meeting. It was suggested they contact Rect= or/Rectora prior to team meetings starting and devise a = plan for keeping communication open. There was some confusion about the prices published for weekend items. Roberta indicated they published the amount for a line item, but did not include that number of ti= mes an item appears on the list (i.e., turkey x6). This will be corrected in the futu= re.

It was also indicated we are having some problems with= the website and Mike is working the host web server.

A special edition on the Grand Ul= treya will be published with pictures.

Outreach

Will publish offer to speak to pastors/churches. Recommended we proactively contact churches.

Purchasing

Chris will be at camp both weekends, but needs special= food choices from Rector and Rectora in the next two= weeks as she will be out of the country until the Commissioning Ultreya.

New Business

Hat Persons will be chosen for each weekend at the nex= t Ultreya.

NLS - Will have Lisa go ahead and reserve the three sp= ots for the NLS in July. Betts ca= nnot go but said Bill plans to attend. As we will have a new Lay Director at that time and the other lay delegate has not yet been decided we will have to advis= ed NLS hosts after the June Business meeting.= Alex, Chuck and Chris have volunteered to be the delegate. This will be voted on at the next = Ultreya.

Nominating Committee will be formed for upcoming elections. Volunteers were requested.

Rectora Report

Team meetings going well. God is stretching them. A new team member commented and be= ing surprised at receiving spiritual nourishment at team meetings. Some feel they are reliving their weekends over in bits and pieces. Praying for candidates.

Rector Report

Doing well. Team well populated – 69 at = camp and 5 off-site prayer chas. Emphasis on prayer and they are pr= aying for candidates. End each team meeting with communion as to leave with God on your breath.

Meeting adjourned at 4:45 with prayer by Betts

Submitted by Billi Ott, Secretary