SONBEAM VIA DE CRISTO

SECRETARIAT

March 20, 2006

Pasadena Presbyterian Church

 

Present – Paul Sabatier-Smith, Pastor Bill Sistar, Skip Young, Charlie Tucker, Kristen Beiler, Ron Beiler, Tom Simpson, Don Kragh, Steve Shade, AJ Waldauer, Bob Burford, Mary Ashcraft

Visitors –Jerry & Jane Brown, Barbara Fisher, Dennis Galbreath, David & Gloria Marquart, Barbara Fox

Excused -  Angie Waldauer, Karen Emerson, Wayne Baker, Nancy Baker, Chris Klafs, Bob Dinnerville, Chuck Ott, Betts Huntley, Wendy Kinka
 

            Pastor Bill Sistar opened in prayer.  Lay Director Paul Sabatier-Smith called the meeting to order.              Paul said that the Lord hadn’t given him a meditation to share, but that he feels we are at a major turning point.  He feels like we are being called by the Spirit.  The VDC Community isn’t “ours”, it is “His”.  Change isn’t comfortable.  Moses and Noah were examples of this.  He then shared an example from Bruce Wilkerson’s The Dream Giver about a child who wanted to leave home, but ran into “border bullies”. 

            Don Kragh presented the minutes of the last meeting.  Charlie Tucker moved acceptance, seconded by Mary Ashcraft.  Motion carried.

            Steve Shade presented the Treasurer’s report (copy attached).  Don Kragh moved acceptance of the report.  The motion passed.  Steve then presented three motions.  The first is to “List the address of the current Secretary of the Secretariat as the principal place of business, effective April 30.”  Motion carried.  Second was “Name the Corporate Secretary as the registered agent of the Corporation.”  Motion carried.  The third was a need to include a provision for distribution of assets in the Articles of Incorporation should the Corporation be dissolved.  He had thought about naming a church or group of churches, but suggested tabling for now to explore other possibilities, including to another VDC community, or the National Lutheran Secretariat.

            Paul indicated the need to get newsletter articles to Charlie Tucker as soon as possible.  He indicated that Charlie Tucker would prepare ballots and chair the nominating committee.  Positions up for election are: Lay Director, Secretary, Post VDC, Leaders, Prayer Line Coordinator, and one At-Large position.  Several names were suggested for Charlie to ask to serve on the Nominating Committee.

            Pastor Bill Sistar brought up that we needed a Clergy member for delegate to NLS.  Charlie Tucker moved that Pastor Betts Huntley be the delegate this year.  Tom Simpson seconded.  The motion carried.

            Several changes have been made at Camp Florida.  The infirmary will no longer be available to us.  With new camp management, they are looking to build a long term relationship with us.  Steve Shade indicated there will be a meeting at the camp.  He and Mary Ashcraft will attend.  Paul will try to be there, also.  Paul said that he would talk to Dave McConnell to see if we could get a break on rates at a motel in Brandon, since, without the infirmary, we will probably need to put some team and/or community in motels.  Hooks and nails have been removed from the Dining Room and Screened in Chapel, but can be reinstalled.  Paul suggested that we think outside the box as we adapt to changed procedures at camp.  The washer and dryer will be removed from the Laundry Room.  It was suggested that this building could be used for Palanca, Mail, and Computer Chas.  Dennis Galbreath suggested that we donate a window air conditioner.  Pastor Bill Sistar made a motion, seconded by Mary Ashcraft, that “we offer to purchase and install a window air conditioner in the Laundry Room if acceptable to the camp, to be done through Steve Hadala, not to exceed $500”.  Motion carried.

            Changes to parking arrangements at the camp were discussed.

            Karen, the camp director, had indicated that our storage trailer must go.  We had previously looked at several options, but she suggested giving us a room at the camp to store our “stuff”.  That looks like our best option. 

            After much discussion of the requirement that a husband attend before a wife, or approval of Secretariat required, Charlie Tucker made a motion that we “change the requirement and wording in all communications that a husband must attend first, to ‘it is encouraged that husbands attend first’”.  Steve Shade seconded.  Motion Carried.

            After much discussion of our age requirement, Charlie Tucker made a motion that we “change the required age to attend a weekend to 18”.  Motion carried.

            There was discussion of financial sponsorship, and the “Sad Rollo” that previously was eliminated by Secretariat.  Charlie Tucker moved to Table the discussion.  Steve Shade seconded the motion to Table.  Motion carried.

            There was discussion of the requirement that individuals not be allowed into the Rollo Room to Serenade on a weekend that their Spouse attends.

            Mary Ashcraft made a motion to close the meeting.  Steve Shade seconded.  Motion carried.

            Bob Burford closed in prayer.

            .

Respectfully submitted,

                                           

Don Kragh, Secretary