SONBEAM VIA DE CRISTO

SECRETARIAT

January 22, 2005

Lutheran Church of the Cross

Present – Paul Sabatier-Smith, Dave Marquart, Don Kragh, Nancy Kragh, Chuck Stewart, Chris Klafs, Betts Huntley, Al MacKenzie, Jean MacKenzie, Billie Ott, Chuck Ott, Karen Emerson, Tom Simpson, Skip Young, Bill Sistar, Linda Price, Debbie Alexander, Marlene Gailey, Audrey Ludwig, Dudley Wilcox

Lay Director Paul Sabatier-Smith called the meeting to order at 3:15pm.  Chuck Stewart reported that we need to be in prayer for Larry Boos.  Spiritual Director Bill Sistar opened in prayer.  Paul shared a meditation from Our Daily Bread about Ruth and her faith.  He shared that this had been very meaningful to him after a challenging doctor’s report.

Don Kragh read the minutes of the December 4 meeting.  Betts Huntley moved and Chuck Stewart seconded that they be accepted with a minor spelling correction.  The motion carried.

Al MacKenzie presented the Treasurer’s Report.  He shared that things were normal for this time of year.  Chris Klafs moved acceptance with a minor spelling correction.  Skip Young seconded.  Motion carried.

Rectora Jean MacKenzie reported that things are going well with the women’s weekend.  She has 42 on the team, and 10-15 more to follow up with.  She reported that her first team meeting will be February 12th.  The Leaders Workshop will be March 12th, from 8:30am until noon at First United Methodist Church of Pinellas Park.

Rector Dudley Wilcox reported that he has 42 on the team, with a number of additional men praying over their decision. 

Al MacKenzie suggested that he and Skip Young, the computer chas for each weekend, could back each other up.

Debbie Alexander said that we are trying to line up busses for the weekends early, so we don’t get in a crunch at the last minute.

Skip Young reported that Wayne Baker is doing much better.

Tom Simpson (Leaders) said that he intends that the Leaders Workshop on March 12th encourage as many as possible.  He indicated that jobs have changed, and that from the Grand Secretariat meeting, he found the Leaders position is different in other Secretariats.  One holds a Leaders Workshop that is a Dynamics talk only.  There is differing opinion on responsibility for training from the teams vs. Leaders Workshop.  Paul indicated that communication is the key, and that we need a key person in each church to communicate to those in their church.  He indicated such a plan is workable.  Paul also suggested a workshop on Palanca – to explain the importance of prayer, and to make some palanca items.  Tom said he thought that was a great idea.  He said that he knows that FUMCPP has done this before.  Tom said we’ll start on March 12th at Leaders with a break-out session on palanca.  Paul indicated that we need to emphasize “consistency” in our training at the workshop.  Al MacKenzie suggested combining a “Palanca” Ultreya with Team Commissioning.  He suggested that perhaps a flyer could be put on the website, to be printed and circulated to cursillistas within each church.  A general discussion took place on improving communication.

A discussion was conducted concerning the New Team Manuals.   Al MacKenzie moved that we use the new manuals for Weekends #45, and that we get a report back from the men’s and women’s teams.  Bill Sistar seconded.  The motion passed.

There was discussion about responsibility for communication by mailing to everyone, vs. distributing information within each church.  We will discuss this at our meeting on February 28th.

Paul brought up the subject of Bylaws approval.  Betts Huntley moved approval and Bill Sistar seconded.  Motion carried.  Tom Simpson moved that we review the Bylaws again within two years (commence by 1-07).  Chuck Ott seconded.  Motion passed. 

We have been asked to approve changes to the National Lutheran Secretariat Bylaws.  Chris Klafs moved and Al MacKenzie seconded that we approve them.  Motion carried. 

Chuck Stewart volunteered to serve as Hat Person for the men’s weekend, and Bill Sistar volunteered to serve on the women’s.

Paul brought up that having the January Ultreya in Lakeland just didn’t work out this year.  He said March or April would work, but Lakeland Ultreyas aren’t as well attended.  Jean MacKenzie pointed out that it is important that Leaders Workshop be well attended.  Paul suggested that we consider January or September for Lakeland.

A discussion was conducted regarding our business meeting this year. June 25th was proposed pending Post Weekend, Karen Emerson, confirming a facilty.

Paul reported on the Grand Ultreya just held in Orlando.  It was attended by all 7 Florida Secretariats.  There were at least 200 present.  Paul said that there was discussion about hosting the NLS annual meeting in Florida in 2008.  The cost would be $3000 from each of the Florida Secretariats.  Tom Simpson moved that we commit to participate with the other Secretariats to host NLS in 2008, and commit $1000 per year to the cost.  Betts Huntley seconded.  Motion carried.

Betts Huntley closed the meeting in prayer.

 

Respectfully submitted,

Don Kragh, Secretary