MIME-Version: 1.0 Content-Type: multipart/related; boundary="----=_NextPart_01C8B5B6.97B695E0" This document is a Single File Web Page, also known as a Web Archive file. If you are seeing this message, your browser or editor doesn't support Web Archive files. Please download a browser that supports Web Archive, such as Microsoft Internet Explorer. ------=_NextPart_01C8B5B6.97B695E0 Content-Location: file:///C:/63294E38/min_secretariat011208.htm Content-Transfer-Encoding: quoted-printable Content-Type: text/html; charset="us-ascii" SONBEAM VIA DE CRISTO

SONBEAM VIA DE CRISTO

SECRETARIAT<= /p>

January 12, 2008

Trinity Presbyterian

 =

The following members were in attendance:  Paul Sabatier-Smith, Jan Foster, Alex H= aak, Roberta Haak, Karen Emerson, Chuck Ott, Betts Huntley, Kaiwa Miller, Bill= Sistar, Darwin Reedy, Den= nis Galbreath, Phyllis & Keith Hand, Charlie Tucker, Lisa Nitsch, Chris Klafs, Debbie Alexander, Carole Moskowitz, Jerry Lindsay and Billi Ott<= /p>

 

Guests:  = Catherine Reedy, Al MacKenzie and Wayne Baker

 

Meeting called to order at 3:15 p.m. with prayer by Be= tts

 

Meditation by Paul regarding good deeds not always the= best seeds.  We should not strive t= o do better but to do our best for God.

 

Minutes were presented from the 12/08/07 Secretariat meeting.  Approved with change= s on motion by Alex, second by Charlie

 

Treasurer Report presented.  Approved on motion by Charlie, sec= ond by Darwin<= /p>

 

Grand Ultreya

 

Update by Jan.  Flyer was prepared by Eddie Velez which Jan e-mailed to the 7 other Secretariats in Florida.  Each Secretariat is assigned a col= or name tag.  The theme is “Silver Threads Among the Gold, Make New Friends and Keep the Old”.  Sign up sheets for items will be available at Ultreya rather than asking for money from each Secretariat.  Need to locate h= ost homes for those traveling long distances.&= nbsp; Child care will be provided.  Motion we provide meat and have others bring large sides.  Approved.

 

Paul advised that David Michael Carrillo has confirmed= with us.  We have provided him with= other opportunities in the area.

 

Weekends #50

 

Reviewed words from Old Rec Dave regarding team applica= tions to be at Ultreyas.  Team coven= ants developed (to be used as part of the team application).  Team responsibility needs to be ad= dressed.  Automatically register new Babe Ch= ecks on e-groups unless opt out on personal form filled out on Friday.  This will need to be added to the = script beginning with weekends #51.  Charlie asked Al and Skip to compose application and covenant for ap= proval at next meeting.  Charlie expl= ained the use of the team application.

 

Old Rec Linda encouraged community to come out to work behind the scenes.  Chris offe= red numbers for those at camp for set-up, behind the scenes and tear down.

 

Jan reiterated again that we need to re-ignite the com= munity to come out and help.

 

Issues with some of the camp items being packed in wit= h VdC items.

 

It was recommended we consider dropping the number of maximum candidates from 36 to 30.  Discussion held.  Betts= made a motion that we table the limiting of candidates to 30 per weekend until March.  Second by Chuck.  Approved.

 

Debbie recommended the Hat Person procedures be put do= wn in writing.  Chris offered to do = this.

 

Communications

 

Newsletter is being mailed with information regarding = the Grand Ultreya and the Leaders workshop.&nb= sp; Charlie requested articles be submitted not later than Friday, Janua= ry 18.  Requested information on = David Michael Carrillo and the flyer be mailed to him.

 

Database – Computer Helper Published Corp. helpi= ng with software for database.  W= ould also keep track of donations.  Adapting from church software.  Will find out how IRS is wording need to track donations.

 

Dennis made motion that we not be concerned with cost = and mail fourth newsletter this year.  Betts seconded.  Discus= sed held.  Approved.

 

Debbie made motion that use mailing of flyer on Grand Ultreya to get current addresses before moving to new database software.  Dennis seconded.  Approved.

 

Facilities

 

Trailer has been purchased.  Need to put artwork to ID as VdC.<= span style=3D'mso-spacerun:yes'>  Suggested we ask for input from community and vote on winning artwork.&nbs= p; Need to get tag.  Will = check on insurance for trailer and contents while on FUMPP property.  Need to get letter from VdC to sen= d to FUMPP requesting permission to store trailer on campus by 21st.<= /p>

 

Pre VdC

 

Thirteen members of Honor Roll of sponsors published.<= span style=3D'mso-spacerun:yes'>  Currently have three men and one w= oman confirmed for Weekend 51.

 

 

 

 

 

Post VdC

 

March Ultreya will be held at S= t. Andrews and will not be considered the Commissioning Ultreya.<= span style=3D'mso-spacerun:yes'>  Calendars will be available tonigh= t for year.  Location for Commission= ing Ultreya not yet determined.  P= ost will be at Pasadena.  We have received approval for send= -off and closings at current locations.

 

Leaders

 

Darwin will be contacting leaders for the sessions for the workshop on February 23.  Committee has met regardi= ng Rector/Rectora, Head Cha, Asst. Head Cha, and table leaders training information.  Sending to Execu= tive Committee for review.

 

Palanca

 

Placing extra sheets on each table

 

Purchasing

 

All camp property has been returned.  Need to purchase replacement items= .  Everything will be marked.  At tear down, if not marked, don&#= 8217;t pack.

 

Extended Palanca

 

Letters will be circulated tonight to sign to send to = other groups.  Will also publish dat= es for prayer coverage.

 

Rectora #51

 

Blessings already coming.  Half the team has been called.  First team meeting is February 2.<= span style=3D'mso-spacerun:yes'>  Asked about number camp will sleep= .

 

Rector #51 (via Al Mackenzie)

 

Doing well.  Half the team has been called.  Mot= or home will be available for opposite gender team and/or community.  First team meeting is February 16.=

 

Motion by Charlie, seconded by Dennis to adjourn.  Approved.  Adjourned at 5:00 p.m.

 

Closing prayer by Bill

 

Submitted by Billi Ott, Secretary

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