SONBEAM VIA DE CRISTO

SONBEAM VIA DE CRISTO

SECRETARIAT<= /p>

December 1, 2007

First United Methodis= t Church – Pinellas Park

The following members were in attendance: Paul Sabatier-Smith, Jan Foster, Alex H= aak, Karen Emerson, Chuck Ott, Betts H= untley, Kaiwa Miller, Bill Sistar, Darwin Reedy, Dennis Galbreath, Phyllis & Keith Hand, Charlie Tucker, Lisa Nitsch, Chris= Klafs, Debbie Alexander, Carole Moskowitz

Guests: = Roberta Haak, Dave McConnell, Linda Price, P= atty Strong, Nancy Kragh, Marie Nobile

Meeting called to order at 2:08 p.m. with prayer by Darwin

Devotion by Paul from “Committed to the CallR= 21; by Jeffrey Davis

Minutes were presented from the 11/03/07 Secretariat meeti= ng. Approved with changes on motion by= Jan, second by Charlie

Treasurer Report presented. Approved on mo= tion by Darwin, second by = Dennis.

Rector/Rectora Reports

Written reports handed in. Comments from = Rector Dave re medical personnel at camp.&= nbsp; Emergency events on both weekends, handled very well.

Paul, Chris and Jerry Brown went to camp after the wee= kends. Some of the camp's equipment was p= acked in with VdC equipment. Need t= o make sure their items are marked and put up before the weekends. We are able to use the sheets pans only. Chris recommended we pu= rchase our own sheet pans to avoid mix-ups in the past. We also accidentally packed up the camp's karaoke machine.

Post VdC

Grand Ultreya - Paul will contact David Michael Carril= lo about performing. Jan will ch= air committee for Grand Ultreya. = Karen, Charlie and Linda offered to help. Paul will get Jan e-mails for contacts to other Secretariats in Florida. Grand Ultreya will be held at Our Savior.

January Ultreya - January 12 at Tr= inity Presbyterian in Clearwater. As there are only two cursillistas at that church, the community will need = to help with set-up and tear down.

Communications

Newsletter discussed.= New deadline calendar being submitted. Post office needs six week deadlin= e for bulk mail, therefore, articles will need to be submitted earlier. Articles dues now for January/February newsletter.

Physical Arrangements

Kudos to Chuck for first time hand= ling physical arrangements. Five pieces of large artwork has been donated to Pathway Community Church. The two others went to Katherina Crowder.

Pre VdC

7 men and 9 women on hold for the spring weekends.

Dennis made comment that we need to re-ignite the comm= unity.

Timing of deadline for acceptance of candidates was addressed.

Dennis made motion that we re-establish firm, enforced deadlines for accepting applications, with said cut-off date being ten days prior to start of each weekend. Jan seconded.

Debbie amended the motion to have cut-off date of four= teen days. Chris seconded. Dennis accepted. Motion carried.

Phyllis asked whether we needed an additional Secretar= iat meeting to plan Grand Ultreya.

Leaders

Committee meeting will be held regarding Leaders Train= ing after December 10. There was concern that there were only 49 in attendance at the last workshop.

We will explore the cost of a one-time mailing notifyi= ng community of all dates for the year.

Lay Director

Weekend 51 dates previously published are no longer good. Discussed potential dat= es available at the Camp. Dennis Galbreath made motion that we hold Week= ends #51 May 15-18 and May 22-25. = Jan seconded. Approved pending Paul confirming with Robyn.<= /span>

Discussed when to hold Commissioni= ng Ultreya with weekends being later this year. It was felt March was too soon. Karen will check on this. May still have March Ultreya but w= on't call it “Commissioning”.

Storage options discussed. Paul, Chuck, Wayne and Jerry Brown= have discussed the options, which are 1) to rent space at cost of approximately $2,000 per year, or 2) purchase a 17' trailer with a price of up to $6-7,00= 0. Wayne = Baker has found a trailer and has offered it to VdC for around $2,000.

Motion by Chuck, seconded by Denni= s to buy trailer.

Discussion on where to park the tr= ailer. FUMPP has offered space on their c= ampus, would need to mark it as VdC. Insurance not needed on the trailer, covered by vehicle towing it. Only extra cost is the tag, approximately $35 a year.

Dennis made friendly amendment to limit the cost of the trailer to $2,700. Bill seconded. Chuck accepted amendment. Motion carried.

Miscellaneous

Chris Klafs read letter from Don Farrin regarding Tom Flannigan'= s need for visitors

Lisa is soliciting help on getting mail from the post = office box. Dennis and Charlie offer= ed to help her.

Karen encouraged we speak to new = cursillistas at Ultreyas.

Alex is anxious to do what he can for Secretariat, but without computer skills asking to resign from Secretariat or suggesting his wife, Roberta, take over the chair. Charlie made motion, second by Dennis to add Roberta as co-chair for Local Palanca. Motion carried= .

Debbie reiterated that it is not the team's responsibi= lity to sponsor candidates for the weekends.

Prayer Requests

Charlie having hip surgery after f= irst of the year.

Paul asked for surgery for his household. Maggie's mother's health is declining. They are looking at facilities for her.

Closing prayer by Pastor Bill.

Submitted by Billi Ott, Secretary