Present – Paul Sabatier-Smith, Dave Marquart, Don Kragh, Billie Ott, Karen Emerson, Audrey Ludwig, Wayne Baker, Nancy Baker, Charlie Tucker, Chris Klafs, Linda Price, Carole Moskowitz, Skip Young, Chuck Stewart, Barbara Fox, Chuck Ott, Betts Huntley, Wendy Kinka, Mike Schreiner, Maggie Sabatier-Smith, Marsha Marquart

Lay Director Paul Sabatier-Smith opened the meeting held at Pasadena Presbyterian Church. Spiritual Director Bill Sistar led in prayer. Paul then shared a meditation based on Psalms 92:13. He shared about planting and maturing. A discussion ensued on why we’re here (in VDC).

Rectora Maggie Sabatier-Smith indicated that the “word” for the upcoming women’s weekend was flexibility. She said it is all about Him, and not us. She has a team of over 60, plus 6 offsite. Lay Rollos have been completed. They have developed a contingency plan, in case construction on cabins 1 & 2 should not be complete. She shared a “praise” in that, while drawing prayer partners, she realized that she should probably have Rector Skip Young as her prayer partner, but since everyone elses partner was drawn, she would just accept who she drew. She drew Skip!

Don Kragh read the minutes of the August 30, 2004 meeting. Charlie Tucker moved approval and Bill Sistar seconded. They were approved as read.

Don asked if everyone had received the minutes. Chris Klafs indicated she had not, but everyone else had.

No Treasurer’s Report was presented.

Rector Skip Young reported 56 on the men’s team, plus 3 offsite. Things are going well. He brought a question regarding how to address John Foster. He has been referred to as Chaplain, but he has become licensed. A motion was made by Charlie Tucker and seconded by Wendy Kinka that he be referred to as “pastor”. The motion passed.

Karen Emerson, Post VDC, brought up the need to get Reunion Group forms from teams to compile for the babe chick packets. Mike Schreiner, webmaster, indicated he had developed a form to express interest in a group and gave it to Karen.

A reminder was given of the times for the Post Ultreya. It will be Dec. 4 at FUMCPP. The Ultreya will begin at 5pm with Secretariat meeting from 2-4pm, and candidates and teams meeting from 4-5pm.

We have signed contracts for weekends at Rotary’s Camp Florida through Spring 2005. A suggestion was made that we look into holding the Fall weekends in October. Scheduling of the Post Weekend Ultreya always seems to be a problem, with Thanksgiving and the beginning of Advent.

Paul indicated that he thought the Bylaws review meetings were going well and that good progress is being made. Bill Sistar agreed to check on the availability of Bayshore Presbyterian Church for the November 7 bylaws meeting.

Billiie Ott, Pre VDC, said she was having trouble getting vans for the weekends. She reported 13 men and 16 women candidates. Bill Sistar said he had one more application for each. Billie brought a case for consideration to allow a woman to attend where the husband wouldn’t come. Skip Young questioned whether the practice of requiring a husband to attend before a wife is legally discrimination. Chuck Stewart made a motion, seconded by Chuck Ott, that we allow this woman, since she is a practicing Christian, to attend this weekend, upon receipt of her application and a letter from her pastor recommending she be allowed to attend. The motion passed.

Charlie Tucker reported for Physical Arrangements that the underframe of our storage trailer is rotting. He is looking into storage containers. He suggested that we look into 2 large storage containers, and six large (5’ x 10’) wagons. The wagons would be used to store weekend materials, one for each area of camp. Paul requested a written report, but Charlie indicated there probably wasn’t time. He indicated he thinks he can get the wagons free from UPS. Charlie moved that he be authorized to get 6 wagons at no cost, contingent upon working out a place to store them. Seconded by Chuck Ott. Motion carried,

Paul stated a desire to address National Lutheran Secretariat Bylaws at the next meeting.

There is no email address to “Secretariat” on the web page. Karen Emerson moved, and Charlie Tucker seconded, that email to Secretariat, except for minutes, be forwarded to Communications. Motion passed.

Bill Sistar made a motion, seconded by Charlie Tucker, that a statement regarding guidelines be included as part of Rollista’s folders. Motion passed.

Wendy Kinka, Prayer Line Coordinator, brought up that we have been experiencing emails on the VDC email groups that haven’t stayed within the guidelines, including some that were spam. Paul indicated the need to discuss how to prevent this with Dave McConnell.

Charlie Tucker shared that he would discuss with Doug Fogh including a map to Camp Florida in the Babe Chick packets, so new Cursillistas coming to work as community the next weekend would know their way around.

The open portion of the meeting was adjourned for election of the new Rector and Rectora for weekends #45. The balloting was done, and the meeting was adjourned.

Respectfully submitted,

Don Kragh, Secretary

Approved 12/4/04