December 3, 2011

Members Present: Kristen Beiler, Jerry & Jane Brown, Karen Emerson, Hal Feininger, Jan Foster, Larry Hendry, Lannie Kremin, Jim McConnell Jr., Clo Malloy, Michael Marquart, Shirley Phillips, Carol Rogers, Edith Scheer, Pr Jerry Straszheim, Patti Strong, Janice Todd and Pr Richard White

Members Not Present: Denise Bentley, Jon Kremin, Stacy Magee, Mike Schreiner and Pr John Foster

Jim called the meeting to order at 2:10 p.m. Quorum present. Pastor Dick opened with prayer. Meditation was from Psalm 27.

Ø October 22^nd Secretariat Minutes: Motion made and seconded to approve the minutes. Approved.

Ø Financial Report: Edith reviewed our finances. The cost per person per night is increasing from $23.75 to $24.50 beginning with the spring weekends. Team and candidate fees will remain at $100.00. Motion made and seconded to approve the report. Approved.

Ø Spiritual Directors Update: No current update.

Ø Pre-VdC: Sponsors for the candidate carry-overs from the fall weekends indicated the fees paid can be left in our bank account for now.

Ø Communications: Fed Ex reimbursed Lannie $310.00 for the overcharge on the last mailing. She also gave us a copy of a sample script for use in contacting VdC members once the database is updated. Deadline for December newsletter is December 10^th.

Ø Purchasing: Jerry & Jane had submitted a written report via e-mail. Total purchasing expense for the fall weekends was $4,395.06. Accurate inventories taken on the weekends is important in order to help keep costs down.

Ø Leaders: Workshops for 2012 will be held at First United Methodist of Pinellas Park (FUMPP) on March 3^rd and September 15^th. Because we use all of their facilities, it was agreed to pay $150.00 rather than the standard $100.00 usually paid to churches.

Ø Physical Arrangements: Larry asked permission to use the trailer in November 2012 while it is empty during the week between the men’s weekend and the women’s weekend to assist Metropolitan Ministries with their Thanksgiving drive. Motion made by Hal and Shirley to grant request. Approved.

Ø Post VdC: Kristen provided us with a preliminary calendar of events for 2012.

New Business:

Ø Weekend #58 Review: Concern/issue received about a rollo given by one of the pastors. Concerned party felt the talk did not follow Lutheran guidelines. Not everyone agreed with the issue raised (they were in the rollo room during the talk). Discussion followed and we reviewed material from the NLS Constitution. We understand we are an ecumenical lay community and not everyone’s theology is identical in every way; however we realize we are obligated to follow the guidelines laid out in the NLS Constitution.

Ø Weekend #58 Rector/Rectora feedback: Both weekends went well – only minor concerns that are typically experienced by every Rector/Rectora. Examples: difficulty with calls, follow-up, etc. for calling team members; last minute loss of team members and/or candidates; chapel visits that go longer than schedule indicates (God is in control); normal request for more potty/smoke breaks. Both felt prayer was the answer throughout the whole process.

Ø Weekend #59 Rector and Rectora: Ron Marston and Peggy Sevier have both accepted the call to serve.

Meeting adjourned at 3:45 p.m. Pastor Jerry closed the meeting with prayer.

Respectfully Submitted,

Carol Rogers, Secretary