June 4, 2011

Members Present: Jerry & Jane Brown, Denise Bentley, Pr John Foster, Dennis Galbreath, Larry Hendry, Jim McConnell Jr., Kaiwa Miller, Carol Rogers, Edith Scheer, Mike Schreiner, Pr Jerry Straszheim, Patti Strong, Janice Todd,

Excused: Linda Barnard, Barbara Bridgeman, Karen Emerson (helping w.set-up), Hal & Joy Feininger, Julie Gull, Pr Dick White, Dale & Dianna Voss

Guests: Kristen Beiler, Jan Foster, Rosemarie Morgan

Jim called the meeting to order at 2:15 P.M. Pastor Jerry opened with a prayer, followed by a meditation given by Dennis.

Ø April 30^th Secretariat Minutes: Motion made by Kaiwa, seconded by Dennis to approve the minutes as submitted. Approved.

Ø Committee Reports:

ü Treasurer – One correction under Expenditures: check written to First United Methodist Pinellas Park and not to Hope Lutheran. Motion made by Patti, seconded by Jerry to approve the report as corrected. Aproved.

ü Purchasing – Total for food and supplies spent for this set of weekends was $5,056.34 which was $56.34 above what was budgeted for these expenses. Jerry & Jane’s report stated the importance of accurate inventories being taken on the weekends.

Ø Weekend #57 Rector/Rectora Reports

ü Rector Mike said the men’s weekend was awesome. He had a strong core team which was very helpful. Most comments were definitely very good. Stated it would be nice if Extended Palanca letters had arrived on Thursday. One other concern was a solicitation of sorts that occurred. This concern will be addressed by our Spiritual Directors.

ü Rectora Janice stated it was a God-filled, spiritual weekend. Brought up a question regarding time allotment for the Grace-Filled Days Rollo in the script now that communion is not distributed as part of that Rollo. There was less waste of food than in the past which is a good thing. One problem arose regarding “chain of command” on the weekend. There were a few times where chas went directly to camp personnel with issues rather than following the protocol outlined numerous times during team meetings.

Ø Annual Meeting Discussion:

ü Letters of commitment have been received by all who are interested in filling open positions.

ü The position of Assistant Lay Director has three (3) candidates. Vote will be by ballot.

ü The remaining positions will be by affirmation as follows:

· Local Palanca – Denise Bentley (2^nd term)

· Physical Arrangements – Larry Hendry (2^nd term)

· Purchasing Agents – Jerry & Jane Brown (2^nd term)

· At-Large (2 positions) – Shirley Phillips/Clo Malloy (sharing one position) and Jan Foster

· Post VdC – Kristen Beiler

· Outreach – Stacy Magee

· Communications – Jon & Lannie Kremin

· Extended Palanca – will be appointed for this term

Motion made by Kaiwa, seconded by Dennis to present the above slate at tonight’s Annual Meeting. Approved

Notes: 1) Nominations for Outreach and Communications will be done from the floor by Dennis and Carol respectively as letters were received after the deadline for publication in the newsletter. 2) Pastors shared they are going to take a more active role in Outreach for the community too.

Ø Miscellaneous:

ü Jim (Rotary’s Camp Director) has granted us permission to use real candles for the serenade on Saturday evenings. All other candles are to continue as flameless throughout the weekends.

ü Brian Campbell will be the new person to pick up mail at our Post Office box in Dunedin.

ü Fall 2011 weekends: Men’s – November 10^th – 13^th and Women’s November 17^th – 20^th.

ü Spring 2012 weekends are still open at this writing.

ü Fall 2012 weekends: Men’s – November 8^th – 11^th and Women’s November 15^th – 18^th.

ü Pr Kirk at Limona Village is leaving for another assignment so we will have a new point of contact.

ü Thoughts/suggestions for future discussion/action: lids for the monkey cups, recycling, use of plastic silverware throughout the weekend.

A motion was made by Dennis, seconded by Jerry to adjourn the meeting at 4:15 p.m. Pr John closed with prayer.

Respectfully Submitted,

Carol Rogers, Secretary