October 23, 2010

Members Present: Linda Barnard, Denise Bentley, Jerry & Jane Brown, Karen Emerson, Pastor John Foster, Dennis Galbreath, Jim McConnell, Jr., Kaiwa Miller, Carol Rogers, Edith Scheer, Pastor Jerry Straszheim, Patti Strong, Pastor Dick White

Excused: Barbara Bridgeman, Hal & Joy Feininger, Julie Gull, Larry Hendry, Mike Schreiner, Dale and Dianna Voss

Guests: Jan Foster, Jonathan Foster, Diane Nummi, Janice Todd, Eddie Velez

Jim called the meeting to order at 2:40 P.M. Pastor Dick opened with a prayer, followed by a meditation given by Pastor John.

Ø Jim officially welcomed Pastor Jerry as our Head Spiritual Director.

Ø AUGUST 7^th SECRETARIAT MINUTES: A motion was made by Dennis, seconded by Linda, to accept the August 7th minutes as corrected. (Page 2, 2^nd bullet – add the word “ultreya” following October 23^rd.) Motion approved.

ü Since everyone receives e-mail, Carol made a motion, seconded by Karen, for members to be responsible for printing the minutes and bringing them to the meetings. This saves on paper, ink, etc. Motion approved.

Ø FINANCIAL UPDATE: Following discussion, Kaiwa made a motion, seconded by Denise, to accept the Treasurer’s Report. Motion approved.

ü There was additional discussion regarding our current finances and the possibility of postponing Weekends #56 until the spring.

ü As of today, we have an approximate shortfall of $5,000, which does not include camp fees for kitchen use / camp cleaning and the “per head” charge for community members who choose to stay overnight.

ü Jim proposed an appeal be made to the VdC community at the ultreya tonight, and via e-mail, regarding our financial situation. Also, that we wait until Wednesday (October 27^th) and have an electronic vote at that time regarding postponing the weekends until spring. Linda motioned, seconded by Dennis, that we accept Jim’s proposal. Motion approved.

Ø CANDIDATE UPDATE: Karen provided us with a candidate update. Both weekends, at this time, have approximately 15 to 18 candidates. Discussion followed regarding some concern about three (3) of the male candidates. Decision made for all three (3) to attend the weekend.

Ø SPIRITUAL DIRECTOR’S UPDATE: Pastor Jerry presented a list of “approved” Spiritual Directors as well as guidelines for being a Spiritual Director on a weekend. A motion was made by Dennis, seconded by Karen, to accept the list and guidelines. Motion approved.

Ø SPRING WEEKEND DATES: Weekends #57 are presently scheduled for April 28^th to May 1st and May 5^th to May 8^th. As Mother’s Day falls on May 8^th, Dianna is looking into the feasibility of changing the dates to the following two (2) weekends.

Ø NEW BUSINESS:

ü Candidate count requirement for future weekends: There was discussion surrounding the minimum number of candidates needed in order to ensure good weekend dynamics. A motion was made by Pastor John and seconded by Dennis to have a minimum of 15 men and 15 women candidates in order for the weekends to occur.

§ A motion was made by Dennis, seconded by Linda, that a decision whether or not to hold a set of weekends (based on candidate count) will be made 30 days prior to the date of the men’s weekend. Motion approved.

ü Pastor Bill Appreciation: At the December 4^th Post Ultreya, we will recognize Pastor Bill Sistar’s many years of dedicated service as Head Spiritual Director for our VdC Community.

ü Weekend #57 Rector / Rectora Selection: Due to time constraints today, there will be a Called Meeting at 3:00 p.m. on Saturday, November 13^th for the purpose of selecting the Rector / Rectora for Weekends #57.

Meeting adjourned at 5:00 p.m.

Respectfully Submitted,

Carol Rogers, Secretary

ADDENDUM:

At 7:45 p.m., Secretariat reconvened following the worship service this evening. A quorum was called and Jim informed us anonymous donors had stepped forward to help defray our financial shortfall. A motion was made by Dennis, seconded by Kaiwa, to move forward with the weekends. Motion approved. There is no longer a need for an electronic vote on Wednesday.

Praise God from whom ALL blessings flow!

Respectfully Submitted,

Carol Rogers