SPECIAL SECRETARIAT MEETING

11 October 2009

Wayne Baker’s home

 

The meeting was called to order at 3:25 pm. 

 

Present were Wayne Baker, Darwin Reedy, Keith and Phyllis Hand, Denise Bentley, Dianna & Dale Voss, Barbara Bridgeman, Jerry and Jane Brown, Dennis Galbreath, Kaiwa Miller, Edith Scheer.  This is a quorum.

 

Darwin led in prayer.

 

The purpose of the meeting was to discuss the lack of sponsors for the #54 weekends.  The official count from Keith and Phyllis is 4 men and 6 women.  We are 2 ½ weeks from the men’s deadline of Oct. 29 and 3 ½ weeks for the women’s of Nov. 5.

 

The first discussion centered on the upcoming weekends #54.  The general topics were--costs, deadlines, and no 1 church from which many candidates are drawn.  The consensus was to proceed with #54 weekends as planned keeping the same deadline dates.

 

We moved into talking about switching to a co-ed weekend.  There were mixed evaluations from Wayne, Kaiwa and Edith who talked with many people at National this summer.  After much discussion, by a show of hands, we reached consensus that we were NOT proceeding further with the idea of a co-ed weekend at this time.

 

The idea of moving to 1 weekend/year was discussed.  Consensus was that the number of weekends is NOT the problem—the number of candidates being sponsored is.

 

Next came further discussion on the need for sponsors, for having candidate names before setting a weekend date, for needing to be responsible to the community.  The motion was made by Dennis and seconded by Dale to suspend weekends after #54s until we have a minimum of 24 candidate names for each gender weekend with completed paperwork ($20.00 registration fee, sponsor form, application with pastor’s signature).  The motion carried.

 

What does this mean?

          1-we will not vote on #55 R/R at the Nov. 7 Sec. mtg.

          2-we will not announce #55 R/R at the Dec. 5 Post Ultreya

          3-we will wait to set the next weekend dates after the minimum numbers are reached, next the R/R will be voted on and then the team will have 5-6 months for team training and preparation. We know some pre-registered candidates will drop off once a date is set but we will also probably pick up others in the 5-6 month wait period.

          4-We will send an emergency email to the community tonight (Dianna) and tell them of the decisions plus encourage them to come to the Nov. 7 Ultreya for discussion.

          5-We will wait until at least the 11/7 meeting to cancel our April 2010 weekend dates with Camp Florida.

          6-Other things will be discussed at the Nov. 7 Sec. mtg.

 

Wrapping up:  Dennis will bring brochures to the Nov. 7 Ultreya and Darwin will make sure there are many applications and sponsor forms on each table.

 

The meeting adjourned at 4:45 pm.