Minutes of Secretariat meeting June 27, 2009

 

Members present:  Betts Huntley, Kaiwa Miller, Dale Voss, Dianna Voss, Carole Moskowitz, Charlie Tucker, Darwin Reedy, Keith Hand, Bill Sistar, Dennis Galbreath, Mark Prusak, Edith Sheer, Wayne Baker, Jan Foster

Guests present: John Foster, Carol Rogers, Lisette Ratcliffe.

 

Meeting called to order by Lay Director Wayne Baker at 3:10 pm.  Opening prayer by Pr. Bill Sistar.

 

Treasurer’s report presented. See Edith for printed copy.  It was announced that we did meet the $5000.00 matching funds challenge and that the donor did give the check, and although they had previously given $500.00 up front when the challenge began, they still gave the full $5000.00, so we actually got $5500.00

Motion to accept treasurer’s report by Dianna V., seconded by Charlie T. – approved.

 

Committee reports:

 

Communications:  the donated computer was cleaned, loaded with Office 2003 and is ready to give to new communications member of Secretariat.  Rector/Rectora discs updated with information through weekends 53. Charlie is willing to work with new communications chairperson as needed.

 

Extended Palanca:  There are many weekends going on around the country through September. Carole is going to put letters out on the tables at dinner tonight for us all to sign.

 

Leaders:  Next Leaders Workshop is at FUMPP on September 19th. This is confirmed and information is included in latest newsletter. 

 

Dennis Galbreath suggested that we should make some announcements about these things before dinner in the fellowship hall. All agreed.

 

Purchasing: Mark told us that the leftover food from the weekend did go to a nursing home and we did receive a check for this.

 

Rectora report: Carol reports that her core team has had its first meeting and she is in process of calling her team.  She has had “a few glitches” but knows that God is in charge.

 

Wayne reminded her about the goal of keeping team size lower, at 50-55.  Carol also requested prayers saying she is the “Martha” type and needs help in delegating.

 

Rector report: Darwin Reedy reported for Tom Simpson who is still in the hospital. First core team meeting was cancelled. Please continue to pray for Tom.

 

 

 

Old business:

 

Discussion about concerns re camp from this past weekend:

 

Wayne remarked on the stress of teardown Sundays and suggested that the floating cha teams could be specifically assigned to help with teardown activities and cleaning. Carole added concerns about inventory getting done and asked about previous suggestions that a teardown team be called by physical arrangements. Charlie said that it is in the bylaws /policies that the Asst. Lay Director and purchasing agent help with this.

 

Mark Prusak announced that he and Diana will not be able to be Purchasing agents after all because of Diana’s new job.  He said that he is going to tweak the shopping lists and recipes so that whoever does take this job will be able to adjust for a larger or smaller group. He has looked into getting a Sam’s Club charge card, but you have to have an address-possibly one of our churches??  This would be really helpful because we could order what we need from there on-line the day before and it will be ready to just pick up the next day. Darwin said that Allendale UMC would be willing to let us use their address. Dennis made motion that we begin the process to get the Sam’s Club charge card, Seconded by Mark, - approved.

 

Report on Nationals: Pr. Bill reports that plans are going well. We are eligible to send 1 Sp. Dir and 4 delegates: Kaiwa, Wayne, Charlie, Edith and Pr Betts, as well as Pr Bill and Katie and Chuck Ott are going. Pr Bill would like to ask at dinner tonight for folks to consider coming down for the serenade. It is a 4-5 hour drive. There is a link to an audio postcard invitation for details.  Pr Bill also asked for prayers for the Heart of Florida group in Orlando as they are possibly disbanding due to many ongoing problems.

 

New business:

 

Elections report:  Kaiwa presented slate of those who have applied for the open Secretariat positions.  All positions, except purchasing agent now that Mark and Diana have had to decline, have one person.  See List.  Dale Voss made motion to accept slate, seconded by Pr. Bill. – approved. Dennis said we need to be sure to announce this in Fellowship hall before break so that people know there is an election and that the purchasing agent position is still open.

Smiley List:  Dale Voss suggested a special Secretariat meeting for working on the list and doing some serious brainstorming and problem solving. It was decided that we will meet on Saturday, August 1st at Dale and Dianna’s house. 

 

Guests were asked to leave at this time for a closed section of the Secretariat. After this, Charlie made motion to adjourn, seconded by Mark- approved.  Closed in prayer by Pr. Betts. Meeting adjourned at 4:15 pm.

 

More work was done on the “smiley list” before going to the fellowship hall for dinner.

 

Respectfully submitted in absence of Billi Ott,

 

Jan Foster